This job offer is not available in your country.

Contract Administrator

Scot JCB LtdGlasgow, Scotland, United Kingdom

2 days ago

Job type

Full-time

Part-time

Job description

Join to apply for the Contract Administrator role at Scot JCB Ltd

Continue with Google Continue with Google

Join to apply for the Contract Administrator role at Scot JCB Ltd

Direct message the job poster from Scot JCB Ltd

We are looking for a Contracts Administrator to join our growing team at our Head office in Glasgow. As a Contracts Administrator you will play a crucial role in supporting our depots with contract creation, invoicing, and LiveLink management - our machine monitoring system.

This role would suit someone with strong attention to detail and experience in contract administration, accounts, sales administration, or service support.

Hours : 8.30am – 5pm, Monday – Friday. Based at our Dennistoun office.

Who are we?

The Scot JCB Group is made up of Scot JCB, Scot Agri, SPS and SIA Compressors & Generators.

Scot JCB has been supplying and servicing JCB machinery throughout Scotland and the North of England for over 60 years. We sold our first machine in 1956 and have grown into a highly specialised machinery distribution company operating through a network of 15 depots from Fraserburgh in the North East of Scotland to Carnforth in Lancashire. Scot JCB is the largest JCB distributor in the UK and we pride ourselves on providing our customers with world class service.

This role involves :

Administering Service Contracts

Prepare and manage Service Contracts and Hire Agreements across all depots
Establish and process Direct Debits for Service Contracts
Handle invoicing for Service Contracts and Hire Agreements
Assist sales teams with contract documentation and administrative support
Provide support to the Accounts Department and customers regarding invoice queries
Liaise with the Service Department to resolve contract-related inquiries
Verify warranty and retail dates for contracts
Procure Machine Care Packages and oversee contract creation and invoicing
Generate purchase orders and ensure accurate processing
Maintain and update Machine Care & Service Contract Sales Spreadsheets for Sales teams
Record and track sales commissions
Match invoices in posting proposals to ensure financial accuracy

Providing Livelink Support

JCB Livelink is an innovative telematic subscription service that allows customers to have complete control over their machinery in one place. As part of this role, you would :

Activate and manage Livelink contract renewals, cancellations, and purchases

Generate and manage Livelink Contract Renewal Reports

Contact customers regarding Livelink Contract Renewals

Provide support to customers on Livelink, guiding them on navigation and functionality

Coordinating Thorough Inspections and Machine Health Checks

Both Thorough Examinations (CTE) and Machine Health Checks (MHC) are carried out by our engineers. The purpose of these is to ensure our customers machinery is operating safely. You would :

Conduct fact-checking and notify supervisors of defects identified during inspections

Identify and report anomalies in data, such as incomplete or missing engineer submissions

Coordinate with service supervisors to arrange corrective repairs for identified defects and to track success rates of any work secured

Issue finalised reports and certificates to customers

Process invoicing for CTE inspections

Track and analyse the frequency of defects discovered

Compile monthly reports detailing the success rate of remedial work following CTE inspections and revenue generated from MHC activities

The ideal candidate will have :

Experience in contract administration, accounts, or sales support preferably within the construction, agriculture, or motor vehicle industry

Strong attention to detail and the ability to manage complex documentation

Excellent organisational skills and the ability to multitask effectively

Proficiency in Microsoft Office Suite, particularly Excel for tracking and reporting

Ability to collaborate with different departments and communicate professionally with customers

Experience with Livelink systems would be beneficial, but is not essential as training would be provided

In return you will receive :

A competitive salary, reviewed yearly

Free on-site parking

30 days annual leave, increasing with length of service up to a total of 35 days

The option to buy / sell up to 5 days annual leave per year

Health and wellbeing plan - cashback for dentist, opticians, physio and more

Employee Assistance Programme - free counselling and legal advice

Access to high street discounts and savings through Perks

Salary Exchange pension scheme

Life assurance of three times your annual salary

Employee referral programme

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and Sales

Industries

Construction and Agriculture, Construction, Mining Machinery Manufacturing

Referrals increase your chances of interviewing at Scot JCB Ltd by 2x

Get notified about new Contract Administrator jobs in Glasgow, Scotland, United Kingdom .

Glasgow, Scotland, United Kingdom 1 day ago

Glasgow, Scotland, United Kingdom 10 hours ago

Glasgow, Scotland, United Kingdom 2 weeks ago

Senior Legal Executive Assistant - Part-time (3 days a week)

Glasgow, Scotland, United Kingdom 2 weeks ago

Bellshill, Scotland, United Kingdom 1 week ago

Glasgow, Scotland, United Kingdom 1 month ago

Glasgow City, Scotland, United Kingdom 2 weeks ago

East Kilbride, Scotland, United Kingdom 1 week ago

Glasgow, Scotland, United Kingdom 11 hours ago

Glasgow, Scotland, United Kingdom 1 month ago

Uddingston, Scotland, United Kingdom 1 month ago

Glasgow, Scotland, United Kingdom 1 month ago

Access & Performance Officer / Waiting List Co-ordinator - Radiology

Glasgow, Scotland, United Kingdom 1 week ago

Glasgow, Scotland, United Kingdom 2 weeks ago

Access & Performance Officer / Waiting List Co-ordinator - Radiology

Glasgow, Scotland, United Kingdom 1 week ago

Paisley, Scotland, United Kingdom 1 day ago

Glasgow, Scotland, United Kingdom 1 week ago

Bellshill, Scotland, United Kingdom 2 days ago

Glasgow, Scotland, United Kingdom 5 months ago

Glasgow, Scotland, United Kingdom 1 week ago

Rutherglen, Scotland, United Kingdom 3 weeks ago

Contract Management Opportunities - Energy | Expression of Interest

Glasgow, Scotland, United Kingdom 2 weeks ago

Glasgow, Scotland, United Kingdom 3 days ago

Glasgow, Scotland, United Kingdom 1 day ago

Nightshift Bond Administrator – Shieldhall

Glasgow, Scotland, United Kingdom 2 hours ago

Glasgow, Scotland, United Kingdom 3 weeks ago

Glasgow, Scotland, United Kingdom 3 days ago

Glasgow, Scotland, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search

Contract Administrator • Glasgow, Scotland, United Kingdom

Related jobs

Promoted

Contract Administrator

Contract ScotlandGlasgow, Scotland, United Kingdom

Part-time +2

Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.This range is provided by Contract Scotland. Your actual pay will be based on your skills and experienc...Show moreLast updated: 30+ days ago

Administrator

PertempsGlasgow, Glasgow City

Full-time +1

Start date : subject to clearance.Based : Glasgow - Hybrid after inital training .Duration : 12 Months possible extension. Are you detail-oriented and passionate about data protection? Our third-party ...Show moreLast updated: 11 days ago

Promoted

Administrator

Berry RecruitmentStobcross (historical), City of Glasgow, United Kingdom

Full-time

Berry Recruitment is out looking for an experienced Administrator.Contract - 12 Months with possibility to be extended afterwards. Flexible Working Hours : Our shifts run between 08 : 00am and 08 : 00pm....Show moreLast updated: 4 days ago

Contract Administrator

CBW Staffing SolutionsGlasgow, Scotland, UK

Full-time

Contract Administrator - East Kilbride - Salary up to £31,000 DOE.CBW is currently recruiting for an experienced and highly organised. The successful candidate will play a key role in ensuring the c...Show moreLast updated: 28 days ago

Administrator

ICTS EuropeGlasgow

Full-time +2

LOCATION - &...Show moreLast updated: 18 days ago

Promoted

Administrator

Venesky-BrownGlasgow, City of Glasgow, United Kingdom

Part-time

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Part time Administrator for approx. The role will be based onsite The working hours are 16 hours p...Show moreLast updated: 5 days ago

Administrator

ManpowerGlasgow

Full-time +1

Part-Time Administrator - Glasgow (3 Days per Week).We're recruiting on behalf of our client for a reliable and organised Part-Time Administrator to join their team in. This is a great opportunity f...Show moreLast updated: 14 days ago

Promoted

Administrator

Manpower UK LtdGlasgow, City of Glasgow, United Kingdom

Part-time +1

Part-Time Administrator - Glasgow (3 Days per Week) We're recruiting on behalf of our client for a reliable and organised Part-Time Administrator to join their team in Glasgow.This is a great oppo...Show moreLast updated: 14 days ago

Pre-Contract Senior Administrator - Europe & MEA

Lloyd's RegisterGlasgow, GB

Full-time

The person will undertake a range of administrative activities and resolve queries for internal / external clients with a type approval focus. The job is a maternity cover (for 6 months).The opportuni...Show moreLast updated: 5 days ago

Promoted

Administrator

Pertemps ScotlandStobcross (historical), City of Glasgow, United Kingdom

Temporary

Administrator – Temporary Contract 📍 Location : Glasgow (Skypark) - Fully office based 💼 Contract Length : 12 months (with potential extension based on performance) 💰 Pay Rate : £12.Monday to F...Show moreLast updated: 11 days ago

Administrator

NHS ScotlandGlasgow, GB

Full-time

Queens Crescent Glasgow G4 9BL.Queens Crescent Surgery is looking for a new staff member to join our friendly and supportive administration team, as we expand our practice into Glasgows West End (H...Show moreLast updated: 4 days ago

Administrator

TLT LLPGlasgow

Permanent

We are recruiting for a Licensing Administrator to join our Licensing team.Based in our Glasgow or Edinburgh office as a Licensing Administrator, you would be part of the wider leisure and ret...Show moreLast updated: 15 days ago

Office Administrator (Contracts / Agricultural / Automotive)

Ernest Gordon Recruitment LimitedGlasgow, SCT, GB

Full-time +1

Office Administrator (Contracts / Agricultural / Automotive).Days Holiday + Healthcare Cash Plan + Training + Progression + Benefits. Are you an Office Administrator from a Contract, Agricultural Ma...Show moreLast updated: 26 days ago

Contract Administrator

Vertu FmGlasgow, Scotland, UK

Full-time +1

We are working with a national facilities management contractor who have an excellent industry reputation look after their staff well and have very established and stable contracts nationally.Due t...Show moreLast updated: 2 days ago

Promoted
New!

Contract administrator

PPM RecruitmentGlasgow, Scotland, United Kingdom

Full-time +1

Hours : Monday to Friday, 8 : 00am - 5 : 00pm.We are seeking a detail-oriented and proactive Contract Administrator to join our Scheduling Team in Bellshill. In this fast-paced role, you'll play a key pa...Show moreLast updated: 3 hours ago

Administrator

Nuffield HealthGlasgow, Scotland, UK

Part-time +1

Glasgow Admin Permanent Part Time.Nuffield Health is the charity thats building a healthier nation one day at a time.From award-winning hospitals and leisure facilities to community programmes ...Show moreLast updated: 30+ days ago

Contract Administrator

City Facilities Management Holdings LtdGlasgow, GB

Permanent

Vacancy Salary £24,374 Vacancy Location Glasgow HO.This is a , Permanent vacancy that will close in a month at 23 : 59 BST. Department : Service Desk (Polar Team) .Job Title : Contract Administrator.Loc...Show moreLast updated: 17 days ago

Contract Administrator

City Facilities ManagementGlasgow, UK

Full-time

To provide administrative support to the FM contract whilst operating in compliance with company policy and procedure.Collate paperwork from field engineers, suppliers & sub-contractors in orde...Show moreLast updated: 30+ days ago