Contract Administrator

Job Title : Contract Administrator

Location : Glasgow Office (CBES)

Working Hours :  37.5 hours per week - Monday to Friday

Salary : £24,374.00 per annum

Job Function :

To provide administrative support to the FM contract whilst operating in compliance with company policy and procedure.

Principle Accountabilities :

• Collate paperwork from field engineers, suppliers & sub-contractors in order to submit costs via our internal & client’s CAFM systems.
• Ensure all relevant paperwork is collated together with appropriate authorisations & uploaded onto CAFM system.
• Ensuring accuracy of data is being carried out over various in house trackers.
• Process invoices for PPM jobs within the required timescale on both internal & the client’s CAFM systems.
• Investigate & process any payment rejections.
• Monitor shared inbox.
• Organise and prioritise work to maximise efficiency and achieve deadlines.
• Always represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients.
• Communicate fluently and confidently with colleagues, customers, and management.
• Ensure effective written and verbal communication of all critical operational issues where required.
• Work as part of a team to deliver excellent service to the Customer.
• Comply with any other reasonable management instruction or ad-hoc duties.