Office Assistant

Assistant & Receptionist – Investment Firm (Mayfair, London)Location : Mayfair, LondonSalary : £35,000 - £50,000, based on experienceJob Type : Full-timeA highly regarded investment firm with offices in London and Stockholm is looking for a proactive and service-minded Assistant & Receptionist to support its London office. This is a fantastic opportunity to join a high-performing, entrepreneurial team in a dynamic and fast-paced environment.The RoleAs the Assistant & Receptionist, you’ll play a key role in ensuring a professional and welcoming office environment while supporting the team with administrative and operational tasks. This is an opportunity to take ownership of office operations and contribute to a collaborative, high-energy workplace.Key Responsibilities : 🛎 Office & Reception Management

• Act as the first point of contact for visitors, ensuring a professional and welcoming reception experience.
• Manage meeting room preparations, including setup, refreshments, and logistical arrangements.
• Oversee office supplies and liaise with vendors, including cleaning services and maintenance providers.
• Handle incoming and outgoing mail, deliveries, and courier services.✈️ Event & Travel Coordination
• Arrange travel bookings for the team, including flights, hotels, trains, and taxis.
• Assist in coordinating team events and social activities.📑 Team & Administrative Support
• Provide assistance to senior management and the wider team.
• Manage basic administrative tasks such as invoice processing and expense management.
• Support operational needs on an ad-hoc basis.Who We’re Looking For : This role is perfect for someone highly proactive, detail-oriented, and naturally service-minded. You’ll thrive in a fast-paced environment, take pride in keeping things organised, and bring a positive, can-do attitude to the team.✅ Key Traits & Skills :
• Previous experience in an assistant, receptionist, or administrative role is a plus but not required.
• A natural problem-solver who takes initiative and enjoys multitasking.
• Highly organised with strong attention to detail.
• A team player with excellent communication and interpersonal skills.
• Confident using Microsoft Office (Outlook, Word, Excel).
• Fluent in English (written and spoken). Swedish language skills are preferred but not essential.Why Join?💡 A chance to be part of an entrepreneurial, high-performing team in an exciting investment environment.🏢 Work in a beautiful Mayfair office while also collaborating with the Stockholm office.🤝 A friendly, social team that works hard but enjoys the journey together.🚀 A role where you can make an impact and take ownership of day-to-day operations.This is a full-time, permanent position with a competitive salary based on experience.How to Apply : If this sounds like the right opportunity for you, we’d love to hear from you. Apply now to discuss further