Senior Officer - Finance and Payroll

Role : Senior Officer - Finance & Payroll

Location : Fulham, London and other site offices

Hours - Mon - Fri 9am - 5pm

Job Role : Full time, permanent

Salary : £38k - £40k

Immediate start

Company :

Leading provider of supported housing for vulnerable and disabled veterans in the UK.

The Role :

To ensure The Company maximizes its income through effective rent and service charge

collection and arrears recovery, and to manage the payroll and pension process

accurately and efficiently, guaranteeing compliance with internal policies and external

regulations supporting financial reporting and audits.

Rent Income :

Process rent payments, service charges, and Housing Benefit / Universal Credit transactions daily, maintaining accurate tenant rent accounts and support arrears

Work with Housing Officers to set up Direct Debits and administer these accordingly, and be responsible for the processing of all direct debits, standing orders, bank transfers and card payments, ensuring the corresponding entries are accurately input to the Housing database to tenant accounts.

Ensure, with a high level of accuracy, accounting tasks such as rent journals and inputting tenants rent data into the rent accounting system, are actioned timely.

Perform rent and service charges reconciliations across all sites.

Liaise with housing officers, support workers, and local authorities to resolve finance[1]related rent and service charges queries with Housing Benefit and Universal Credit.

Produce regular Key Performance Indicator (KPI) reports on arrears, to alert Housing to any tenancy-related debt and other types of debt across the Foundation.

Make an effective contribution to the overall housing management by providing an effective and efficient response to all rent accounting enquiries.Fundraised, Support and Commercial Income :

Record and reconcile Fundraised income via finance and fundraising systems; reportinggrant funding to the fundraising team.

Work with Fundraising to ensure all records in the fundraising database reconcile back tothe accounting system.

Together with Fundraising, all Gift Aid details and information input to the Harlequin(fundraising database) system, are accurate, and to ensure all Gift Aid claims comply with

HMRC requirements, seeking to maximise potential Gift Aid income.

Ensure the correct procedure is followed when donations are received in the post, so thatthey are correctly banked and coded for entry into the accounting system after

confirmation with the fundraising team.

Work with the Finance and Fundraising teams to analyse income performance againsttargets and prepare forecasts.

Ensure all Support income and grants have been received and is accurately recordedand reconciled.

Manage Accounts Receivable (AR) for Commercial income, ensuring correct allocationto nominal codes, cost centres and projects (max. ten sales invoices per annum).

Payroll & Pension Administration :

In collaboration with Human Resources, ensure accurate monthly payroll and pensioninformation is presented to the payroll bureau (outsourced provider) in a timely manner.

Working with the outsourced provider, administer monthly payroll and pensions for allstaff, ensuring accuracy and timeliness.

With Human Resources (HR), maintain payroll records including, absences, additionsand deductions, and pension contributions.

Ensure compliance with HMRC regulations and statutory reporting (e.g. RTI, P60s,P11Ds).

Respond to payroll and pension queries and liaise with HR and finance teams as needed.

Support year-end payroll processes and audits.Accounts Payable

Reconciliation & Reporting

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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