Facilities Assistant

My client, a boutique law firm, is seeking a proactive and reliable Facilities Assistant to join their close-knit team.  This is a fantastic opportunity for someone with a keen interest in facilities to step into a varied and hands-on role, supporting the day to day operations of a busy legal office. You'll work closely with the Facilities Manager and be a key point of contact for both staff and contractors.

While some prior facilities experience is preferred, full training will be provided. This role would suit someone with a strong sense of initiative, a can-do attitude, and the ability to hit the ground running.

Duties will include :

• Assist in managing the Planned Preventative Maintenance (PPM) schedule across all office locations
• Support DSE (Display Screen Equipment) assessments in conjunction with HR and under the Facilities Manager’s guidance
• Liaise with landlord building teams to report and resolve building-related issues (e.g. lighting, temperature, shared services)
• Manage day-to-day desk bookings, including desk allocations and setup for fee-earners
• Issue and update security passes and manage related data
• Act as a fire marshal and lead evacuation procedures in the Facilities Manager’s absence
• Monitor and maintain first aid supplies
• Provide reception cover when needed
• Post handling
• Coffee machine maintenance
• Replenishing office and kitchen supplies
• Meeting room assistance

The ideal candidate will have :

Please apply today for immediate consideration!