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Project Administrator
Project AdministratorServe Talent Ltd • United Kingdom, GB
Project Administrator

Project Administrator

Serve Talent Ltd • United Kingdom, GB
12 days ago
Job type
  • Full-time
  • Permanent
Job description

Job Opportunity : Project Administrator

We are looking for a detail-oriented Project Administrator to support our Project Management team. You will play a vital role in ensuring smooth project operations by managing client communications, coordinating meetings, and assisting with documentation and reporting.

About the Role

Client & Stakeholder Engagement :

  • Meet and greet visitors attending site for project management meetings.
  • Coordinate visits with Project Managers and manage necessary bookings for site attendance.
  • Liaise with project contacts to keep stakeholders informed.
  • Attend key project meetings (KOMs) for minute taking and distribution, helping stakeholders align on project goals and progress.

Project Coordination :

  • Assist in preparing and distributing bi-weekly / monthly progress reports and ensure documentation is properly filed.
  • Compile and prepare project and technical documentation for client submissions.
  • Manage and coordinate client and expeditor visits, including scheduling FATs, conference room bookings, and arranging visitor lunches.
  • Support Project Managers and the Head of Projects with general and ad hoc tasks.
  • Expedite documentation to ensure timely submissions and flag potential risks to mitigate project delays.
  • Help maintain and update project schedules, ensuring deadlines are met and potential delays are communicated.
  • Assist with procurement entries for work orders and BOM amendments when necessary.
  • Systems & Administration :

  • Ensure project information is up-to-date on internal systems (AX and CRM), paying attention to product delivery dates.
  • Coordinate project meetings, preparing agendas, taking minutes, and distributing them.
  • Compile and chase job pack documentation required to start production.
  • Handle general administrative tasks for the Project Management team as needed.
  • Benefits

  • Company pension
  • Early finish on Fridays
  • Cycle-to-work scheme
  • On-site parking
  • Sick pay
  • Tea, coffee, milk, and fresh fruit provided
  • Schedule : Monday to Friday

    Location : On-site, in person

    If you're highly organised and have excellent communication skills, this could be the perfect role for you. Hit apply or contact Jason Adams direct on 01603 415 100.

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    Project Administrator • United Kingdom, GB

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