Operations & Office Coordinator - Fire Protection

Job Title : Operations & Office Coordinator

Location : London Borough of Bexley

Salary : £25,000 – £28,000 per annum

Working Hours : 8 : 00 AM – 5 : 00 PM, Monday to Friday

Position Overview : We are looking for a detail-oriented and self-motivated Operations & Office Coordinator to join a well-established client in the Fire & Security sector. This position plays a pivotal role in supporting daily operations by managing schedules, coordinating field engineers, and handling data uploads across internal systems and client-facing portals. If you have strong administrative experience and thrive in a structured yet fast-paced environment, this could be a fantastic opportunity to grow within the expanding passive fire industry.

Key Duties & Responsibilities :

• Appointment Scheduling : Arrange and manage bookings for both internal team members and external stakeholders.
• Diary Coordination : Maintain and organise engineers’ calendars, ensuring efficient allocation of time and avoiding scheduling conflicts.
• Portal Administration : Upload and update critical project and job information accurately on internal and external platforms.
• Communication Management : Act as the central point of contact between engineers, clients, and third-party providers to ensure administrative processes are completed on time.
• General Office Support : Provide a range of administrative assistance, including document preparation, digital filing, and accurate data entry.
• Reporting & Record-Keeping : Contribute to internal reporting functions and ensure all records are kept up to date and well organised.

Skills & Experience Required :

Desirable Qualities :