Project Administrator

Project Coordinator Larkhill

Contract : Full Time, Permanent

Location : Office Based, Larkhill

Working Hours : Monday to Friday (8 : 00AM to 5 : 00PM)

Salary : Up to £26,000 dependent on experience

About the Role

Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector? If so, this could be the perfect opportunity for you.

Were looking for a Project Coordinator to join our team in Larkhill and help us ensure projects are delivered efficiently, compliantly, and to the highest standard.

What youll be doing

Supporting the Billable Works process by managing documentation and ensuring accurate and timely submission of commercial records in line with client policies.

Maintaining internal systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.

Checking supplier and client payment records, resolving anomalies, and ensuring financial compliance.

Preparing and maintaining performance reports using Excel, MAXIMO, and other tools.

Communicating with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward.

Assisting with audits, assurance checks, corrective actions, and supporting system testing and IT developments.

Helping identify smarter, more efficient ways of working.

What were looking for

NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience.

Strong data management and administrative skills, with high attention to accuracy and detail.

Ability to prioritise tasks under pressure and meet tight deadlines.

Strong communication skills with the confidence to challenge non-compliant paperwork.

Team-oriented mindset with the ability to work collaboratively.

Good IT skills, particularly in Word, Excel, and SharePoint.

Experience with MAXIMO or working in a commercial / project environment would be an advantage (but not essential).

What we offer

Up to 6% contributory pension scheme

25 days annual leave plus bank holidays

Volunteer leave

One paid professional subscription

Life Assurance Policy

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