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Office and Project Administrator

Rand AssociatesExeter, England, United Kingdom

30+ days ago

Job type

Full-time

Permanent

Job description

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Job Title : Office and Project Administrator

Location : Exeter

Salary : £26,000 - £28,000 per annum, depending on skills and experience

Job Type : Permanent, Full Time

Hours : Monday to Friday, 9am - 5.30pm, 37.5 per week, flexible hours offered

About Us

Rand Associates provides surveying services, consultancy, and software products to the social housing sector. Our clients include housing associations, local authorities, building contractors and consultants. We have offices in Reigate, Birkenhead, and Exeter.

We are part of the M3 Housing group of companies. M3 publish the M3NHF Schedule of Rates and a range of associated products used for property maintenance, including M3Central, M3Vision and M3Pamwin.

About The Role

This role combines three primary elements; data analysis and processing, general administrative duties, and the administration of the Exeter office. You will provide support for a small team working remotely across the UK ensuring that they have everything that they need to complete their day to day tasks effectively. You'll assist in reviewing the work that they produce to ensure that it's accurate and complete.

You'll help colleagues prepare data and reports for our clients you'll be expected to use various IT systems to process documentation. You'll also be liaising with clients and their residents and you'll be expected to respond to queries.

The Key Duties For This Role Are

Reviewing incoming data and resolving discrepancies
Data processing
Data entry from multiple sources
Logging team progress
Administration of the Exeter office
Preparing tender documentation
Assisting in project setup and mobilisaiton
Management of surveying equipment and software
Preparation of invoices and other documents
Setting up, attending and chairing meetings as required
Minuting meetings, managing action trackers and distributing documentation as required
Verbal or written reporting to Head Of roles, Directors and others as required
Answering ad-hoc client, customer, and resident queries

In Addition, The Candidate May Be Asked To

Attend interviews / presentations for projects

Assist with bidding for projects

Attend Company events as required

This job description only contains the main accountabilities relating to the role and does not describe in detail all the duties required to carry them out.

The Candidate

The ideal candidate will excellent organisational skills and a good understanding of data. They will :

Be personable, have good communication skills and a willingness to help people.

Have a positive attitude towards continuous learning and improvement.

Be able to work autonomously and be able to develop efficient processes.

Essential Requirements

A minimum of GCSE Grade C or above for English and Maths, or equivalent.

The ability to work as part of a team.

Desirable Skills

A good knowledge of MS Excel and other MS packages

An understanding of construction related data

Benefits

26 days annual leave plus bank holidays

Company pension scheme

Christmas bonus scheme

Performance bonus scheme

Training courses available to all, led by employee aspirations.

Chance to learn new skills, take on further responsibilities, driven by you.

Please click on the APPLY button to send your CV for this role.

Candidates with the relevant experience or job titles of Project Support, Project Administrator, Project Worker, Business Support Supervisor, Project Coordinator, Project Manager, Customer Service Administrator, Office Admin, Office Administrator, Customer Service Admin Assistant may also be considered for this role.

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Seniority level

Entry level

Employment type

Full-time

Job function

Project Management and Information Technology

Industries

Strategic Management Services

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