Legal PA - Real Estate

This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advise on every stage of the life cycle of property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax.

Responsibilities

• Diary management responsibilities including making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities.  Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.  Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages, pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
• Management and co-ordination of the Partners’ billing and financial requirements including producing WIP and aged debt reports.
• Dealing with legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Prepare client registration documents, engagement / assignment letters, conflict checks, money laundering and audit Letters, with direction from partner / fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; organising events, booking venues, managing invite lists and co-ordinating event logistics
• Use the InterAction platform to log Fee Earner BD activity and report as may be required
• Co-ordinating travel and producing travel packs if requested.
• Ordering searches and managing their delivery using TM Group and Land Registry Portal
• Any additional ad hoc tasks as required.
• Generally – must be flexible and willing to work outside of office hours where client transactions require that.

Experience and Knowledge

Who are we looking for?

What do we offer?

Inclusion is not exclusive :

If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.

We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.

For accessibility information on our Manchester office, visit :   Accessing Fieldfisher Manchester ¦ Fieldfisher

What to do next :

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.