Office Manager M/F/XOVHcloud • Greater London, England, GB

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Office Manager M / F / X

OVHcloud • Greater London, England, GB

10 days ago

Job type

Full-time

Job description

Office Manager

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Key Responsibilities

HR activities

Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

Support newcomers' onboarding and provide them with all the necessary environment for their job

Organize meetings for the different teams

Ensure Internal Group communications are released and understood within the site

Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

Ensure compliance with the local legal framework

Realization of monthly HR reports

Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department

Control the proper execution of the payroll cycle by the accounting firm

Follow up training requests in collaboration with the Training Center

Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

Guarantee the reliability of our commercial contracts and our website's provisions

Manage clients' requests in legal matters and relay to the Group's legal department when needed

Manage requests from local authorities

Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

Validate customer payments in our internal tools

Management of customer refunds

Provide budget and forecast reports when required from the different departments

Control the proper execution and the respect of deadline of the financial reports

Compile monthly accounting reports and liaise with HQ accounting teams

Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

Ensure the application, respect and update of health and safety policies

Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

Mail management and control

Liaise with other offices, contractors, suppliers and other organizations

Your future impact

In 6 months

Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.

Facilitate the transition to a new office location.

Skills required

Technical skills

Good administrative and accounting knowledge

Execute and control a payroll process

Experience in office management

Experience in Human Resources management appreciated

Ability to coordinate different teams / departments, team player

Excellent interpersonal skills

Good management of stress, time and priorities

Organizational skills

Versatility

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources and Administrative

Industry

Software Development

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Office Manager MFX • Greater London, England, GB

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