Office Administrator

We are looking for an organised and proactive Office Administrator to support the smooth running of a busy Sheffield-based office.

This role suits someone who enjoys being at the heart of operations, thrives on variety, and takes pride in creating a well-run, welcoming workplace.

You will act as a key support function for senior colleagues and the wider team, handling everything from office coordination and administration to people support and day-to-day problem solving.

Key Responsibilities Office & Facilities Coordination Ensure the office runs efficiently on a daily basis, maintaining a professional and well-organised environment Manage office supplies, equipment, and external suppliers Coordinate building services, maintenance issues, and health & safety requirements Handle incoming calls, post, and deliveries Administrative & Team Support Provide general administrative assistance to senior staff and teams Organise meetings, manage room bookings, and coordinate visitors Support with travel arrangements, diary coordination, and expenses Finance & Compliance Assistance Support invoice processing and expense administration Maintain accurate records and documentation Assist with internal controls and compliance-related tasks People & Office Culture Support Coordinate interview scheduling Support employee onboarding and offboarding processes Organise office events, training sessions, and team activities IT & Systems Support Provide basic day-to-day IT assistance, including troubleshooting hardware and software issues Liaise with external IT providers to resolve technical issues Support technology setup and access for new starters and leavers General Operations Act as a key point of contact for visitors, suppliers, and service providers Assist with ad hoc projects and operational initiatives Handle sensitive information with professionalism and discretion About You Essential Requirements Previous experience in an office administration or office support role Degree-level qualification Strong organisational skills with the ability to manage competing priorities Excellent written and verbal communication skills Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint) High attention to detail and a proactive approach Desirable Experience Background in professional services, financial services, or similar environments Exposure to basic finance or HR administration Experience working in a fast-paced or growing organisation The position provides the opportunity to play a central role in supporting the effective day-to-day operations of the office.

Powered by JazzHR