Job summary

This is an apprenticeship position; the post holder will be supported with the delivery of the service and development of their skills, knowledge and ability to understand the role.

The role will consist of : -Assisting with the smooth operation, maintenance and up-keep of the administrative function of the department and all the Executive Directors.

This includes providing the first point of contact, helping with printing of papers and agendas and overseeing the bookings of the Dulwich Room and Boardroom.

The post holder will support the Team Leader, under the supervision of the Team Leader, Diary Co-ordinators, Business Co-ordinators and Executive Directors with basic administrative tasks. They will only take instructions from the Team Leader.

To conduct the business of the office area quietly and calmly communicating effectively with nursing, medical and other staff to promote the best environment for the efficient running of department.

This is an apprenticeship position, fixed-term for 24 months, leading to a Business Administration level 3 qualification.

Main duties of the job

o To work closely with the Team Leader, support her with administrative tasks as directed.

o To support in organising any necessary meetings for the Executive Directors.

o Printing relevant papers and documents for meetings for the Executive Directors.

o To help manage and maintain the relevant shared drives.

o To ensure the proper maintenance, servicing and repair of relevant systems and machines including the responsibility for reporting faults and following up actions.

o To log complaints and ensure CEO signs ff and hand back to Complaints office

o Co-ordinate the Room booking system and make the booking and liaise with the Team leader for queries re the Room bookings

o To co-ordinate filing (paper and electronic).

o Ordering stock and monitoring levels.

o Book Ned walk arounds for the Neds and Execs

o To help in ensuring that necessary papers and agendas are circulated in good time for any meetings for the Executive Directors

About us

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Job description

Job responsibilities

Actively participate in personal development with line to day training will be provided on the job through direct teaching, observation, simulation and practical the job learning is supported to take part in apprenticeship coursework workshops, reviews and one to ones with apprenticeship part in learning and development through workshops, coursework completion and reviews with tutor / towards the completion of the apprenticeship training

Person Specification

Essential

Essential

• Educated to level A - C or Equivalent
• Good communication skills both Verbally & Written
• Ability to record accurate information

Desirable

Planning

Essential