HR Adviser

HR Adviser

HR Adviser role at a leading Landscape Architecture studio based in Oxford.

Full-time but will also consider part-time , min. 30 hours per week, permanent, Oxford Studio

Are you passionate about HR and looking for a new challenge to work for a creative class leading landscape practice? Do you want flexibility in your next job? Then read on :

For over 60 years we have been designing exceptional settings across the globe, driven by the belief that by designing with nature we can make a positive difference to the greater whole. We value highly our living legacy – it is one of the pillars of our practice – and that means that we are always looking for purposeful, like-minded people to join us, and we need a new HR Adviser to support our team of 120 talented employees.

You will receive a wide range of benefits, including flexible and remote working arrangements to ensure a better work-life balance, paid professional memberships, healthcare cashback plan and more. Although we envisage this is a full-time role, we would happily consider experienced applicants who want to work reduced hours (subject to a minimum of 4-days per week (30 hours).

About the role :

We are looking for a standalone HR Adviser to our four friendly UK studios, reporting to the Finance Director and supporting the work of our People & Culture working group, which looks at HR strategically. You will co-ordinate our HR administration and processes, benefits, employee relations, and employee engagement. As the sole HR Adviser for Gillespies you will be supported by an outsourced external consultancy for more complex issues and our experienced studio managers, as well as a skilled and friendly Finance team based in Oxford. Please see below for more information :

Key Activities :

• Assist with recruitment, employee relations issues, performance management, absence management, and learning and development.
• Prepare and manage all personnel administration and records, including contracts, offer letters, promotion letters and reference requests, ensuring data is accurate, complete and up to date (we use BambooHR).
• Collaborate with the Studio Managers to ensure employee relations and HR processes (including onboarding and offboarding) are effective across all studios.
• Ensure our immigration and visa compliance with the support of our external immigration adviser.
• Support recruitment exercises across all studios.
• Support monthly payroll, working closely with Finance.
• Monitor absences and advise on absence issues when they arise.
• Be the point of contact for managers on HR-related queries, using our outsourced HR consultancy for support where required.

What we are looking for :

This position requires a positive individual with a minimum of two years’ experience in an HR role, a good understanding of the key HR principles and a commitment to developing a supportive workplace where career development is key including :

What we can offer you :

To Apply :

Please upload your CV and a covering letter summarising your key experience, salary expectations and current notice period (if applicable).

In your cover letter, please explain why you have chosen a career in HR.

References will be required following interview.

We regret that, following an initial acknowledgement of receipt of your application, we will only be able to respond to successful applications.

Gillespies is an equal opportunities employer, committed to encouraging equality, diversity and inclusion among our workforce and creating and maintaining a working environment which is free from harassment, intimidation and discrimination and respects an individual’s personal dignity.

We are committed to the equal treatment of all current and prospective employees and do not discriminate on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity, or marriage or civil partnership. We recognise the benefits of employing individuals from a range of backgrounds, as this creates an environment of creativity that values the differences in others. We value the wealth of experience within the community in which we operate and aspire to have a workforce that reflects this. We base our employment decisions on merit, job requirements and business needs.

THE CLOSING DATE FOR THIS POSITION IS FRIDAY 25 APRIL 2025.

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