Office Administrator

Office Administrator

grüum· Stockport · Permanent

SALARY

£16,100 – £32,000

HOURS

Part-time or Full-time

LOCATION

On-site, Stockport, SK1 3AU

CONTRACT

Permanent

About Us

We're grüum, a growing UK-based brand bringing simplicity, sustainability, and great design to everyday personal care. We're a close-knit, friendly team that values initiative, creativity, and collaboration. As we continue to grow, we're looking for an organised and proactive Office Administrator to play a key role in keeping our operations running smoothly across finance, logistics, and day-to-day office life.

The Role

This is a varied, hands-on position that sits at the heart of the business. No two days will look the same, and you'll be supporting our finance function, coordinating with suppliers, keeping the office running, and helping the wider team stay organised. You'll work closely with the businesses Leadership, specifically the Head of Finance and Head of Product, and you'll quickly become someone the business relies on.

We offer flexible working hours to suit the right candidate:

• School-friendly hours: 9:30am – 2:45pm, Monday to Friday (part-time)

• Standard full-time hours: 9:00am – 5:30pm, Monday to Friday

Salary is scaled accordingly, ranging from £16,100 to £32,000 depending on hours and experience.

Key Responsibilities

Finance & Bookkeeping Support

• Monitoring and managing the finance inbox, triaging and actioning queries

• Chasing missing invoices and receipts from suppliers and the team

• Supporting and controlling our purchase order process as we expand its use across the business

• Reconciling supplier statements against our accounting system (Xero)

• Assisting with invoice processing and verification to support our finance function

• Completing ONS surveys and other statutory returns

• Updating and distributing regular management reports

Supplier & Logistics Administration

• Arranging transport and documentation for goods imported from China

• Proactively contacting suppliers to confirm orders are on track and deliveries will arrive on time

• Chasing suppliers for Certificates of Analysis (CoAs) for raw materials and componentry, and filing them on receipt

• Quality checking goods in

• Obtaining quarterly quotes from suppliers on raw materials

Office & Team Support

• Supporting the management team with diary scheduling, meeting coordination, and travel arrangements

• Helping coordinate internal communications and team events

• Managing general office and kitchen consumables

• Handling incoming post and outgoing courier items

About You

You're organised, reliable, and happy getting stuck into a wide range of tasks. You take ownership of your work, communicate proactively, and don't need to be chased to get things done. You'll be comfortable working independently while being a genuine team player.

Essential:

• Proven experience in administration, operations support, or a similar role

• Excellent organisational skills and strong attention to detail

• Confident and professional communicator, comfortable chasing suppliers and colleagues alike

• Proficient in Microsoft Office, including Excel, and comfortable learning new systems

• Positive, proactive, and adaptable; you enjoy variety and take pride in keeping things running

Desirable:

• Experience in supply chain, procurement, or logistics administration

• Familiarity with accounting software, particularly Xero

• Experience with purchase order processes

• Mandarin language skills (relevant given our supplier base in China)

• Experience working in a small business or fast-growing brand

Why Join grüum

• Be part of a creative, fast-growing company with a genuine ethical purpose

• A friendly, supportive team where your contribution is noticed and valued

• Flexible working hours, and we're serious about work-life balance

• Real variety in your day-to-day role with room to grow

• Staff discounts on our products

• Company pension, free on-site parking

To apply, please send your CV and a short covering note to a.harle@gruum.com telling us why this role appeals to you.