HR (Systems) Adviser

Job Details

The Team

Reporting to the HR Lead Officer, you will be working as part of a People Analytics Team which provides comprehensive support in these four workstreams.

Contract & Risk Management:
Leads day‑to‑day management of wellbeing and H&S‑related contracts, working with audit and risk teams to support effective governance and internal controls.

• HR Data Analytics & Insights:
  Develops and maintains Oracle reports and Power BI dashboards, providing clear, evidence‑based workforce insights to support HR and Council decision‑making.

• HR Systems:
  Manages and improves HR systems (HR/Payroll, OHIO, Assyst, SharePoint, First Contact) to ensure efficient processes, a positive user experience and secure workforce data management.

• Systems Improvement & Optimisation:
  Drives digital innovation, automation and system optimisation, leading improvement projects and ensuring HR technologies are modern, efficient and aligned to organisational needs.

The job will be primarily working in either the HR Systems, System Improvement & Optimisation or HR Data Analytics & Insights workstream, depending on the skills of the successful candidate.

Fife Council is an organisation focussed on data insights and digital transformation, the successful applicant will evidence how they thrive in a changing environment and their success in learning new skills.

The Role

Working as part of a ‘Subject Matter Expert’ team of HR professionals, you will manage a diverse project workload including:

• Identifying the key information needs of the HR Teams, service management teams, and other stakeholders.

• Supporting the development, testing and implementation of Oracle reporting and information.

• Supporting the development and implementation of management information dashboards and reports.

• Analysing available data to identify key trends within data relating to attendance management and to improve knowledge and understanding of absence across the council.

• Developing effective performance management information.

• Providing advice and guidance on procedures and practices, preparing guidance documents, and assisting in designing and delivering briefings to a range of customers and stakeholders.

• The specification, testing, and implementation of management information (MI/reports) and systems, ensuring appropriate value-added tools are available.

• Compiling, maintaining, and updating user guides for HR/employee related systems/processes.

• Utilising developed skills and experience to provide a broad range of specialist information, technical, project support activities.

• Carrying out research and analysis for benchmarking purposes that will help identify appropriate proposals/solutions, reporting upon and presenting proposals.

• Producing advice/guidance and designing/delivering training/briefings for HR colleagues, Directorates and Trusts to ensure the consistent deployment of processes and understanding of policy and philosophy.

A link to the role profile is included at the bottom of the advert. You will find out more about the job and the type of person we are looking for.

The Person

You must possess:

• Educated to degree level or equivalent in a related field.

• Confident and able to deal appropriately with a range of audiences.

• Experience of leading or assisting projects or working groups.

• Experience of working in an office using current computer-based applications . Excel, Word, PowerPoint, Publisher, Teams, Office 365.

• Experience of using analytical tools and approaches on data . Power BI, OTBI, etc.

• Experience of using Oracle HR/Payroll system.

• Knowledge of SQL would be advantageous.

• Experience of supporting the roll out of processes for new activities and systems (Take ownership)

• Practical experience in the analysis and manipulation of data.

• The ability to analyse and assess, problem solve and make decisions.

• Awareness of employment law and data protection and how it impacts on HR and Management practices.

• Evidence of a systematic but responsive approach to project management.

• Ability to provide a regular and effective service.

• Numerical skills.

• Attention to detail.

• Good problem solving and analytical skills.

• The ability to manage a demanding workload, to prioritise and organise work and to respond to changing demands.

• Consultative and inclusive approach.

• Good communication skills, both written and oral.

• Team working skills.

• A positive attitude.

Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.