Role- Office Coordinator

The role of the Coordinator is crucial to ensuring seamless daily operations within the office environment. This position supports the organisation’s growth by providing essential administrative and logistical support to ensure the office runs smoothly and efficiently. The Office Coordinator will thrive in a collaborative and fast-paced work environment that offers opportunities for professional growth and career advancement.

Key Responsibilities;

Office Management : Oversee the daily operations of the office, ensuring it runs smoothly and efficiently by maintaining a clean and organised environment.

Stock Management : Manage office supplies inventory, including ordering, stocking cupboards, and ensuring all necessary items are consistently available.

Meeting Room Coordination : Schedule and prepare meeting rooms, ensuring they are equipped with necessary materials and technology for smooth operations.

Equipment Maintenance : Regularly clean and maintain office equipment, such as coffee machines and printers, to ensure they function properly.

Mail and Deliveries : Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and collection.

Event Planning : Coordinate and organise office events and functions, including catering, venue setup, and liaising with vendors.

Customer Service : Provide excellent front-line support to visitors and staff, addressing enquiries and maintaining a welcoming atmosphere.

Safety and Compliance : Assist with office health and safety protocols, including first aid and fire safety measures, and ensure compliance with regulations.

Administrative Support : Perform general administrative tasks, including data entry, document management, and assisting with clerical duties as required.

Excel Proficiency : Utilise Excel for data management tasks, including tracking office budgets, expenses, and resource allocation.

Requirements for the Office Coordinator Position

• Experience : A minimum of 12 months to 2 years of experience in an office environment is required.
• Customer Service : Demonstrated customer service skills with a proactive approach to client interactions.
• Communication Skills : Strong interpersonal skills with the ability to engage confidently and effectively with colleagues and clients.
• Technical Proficiency : Basic proficiency in Microsoft Excel and experience using Outlook Calendar for scheduling and organizational tasks.
• Adaptability : Ability to thrive in a fast-paced environment and manage a high volume of tasks efficiently.
• Self-Motivation : Capable of working independently, with a strong sense of initiative and problem-solving skills.