HR Administration Manager

Equans is looking for a HR Administration Manager to join our team in Newcastle Upon Tyne on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary, company vehicle or allowance, bonus and benefits package.

The HR Administration Manager is accountable for the delivery of effective administration of the following processes (hire to retire, employee vetting, employee data management and occupational health) by driving continuous improvement initiatives, through innovation and best practice to deliver quality, compliant procedures.

The role is responsible for leading a team of 21, supporting the Equans UK Business Unit key stakeholders to deliver strategic and operational people initiatives that maximise the performance of the Business.

The role reports into the Head of Employee Services, and is one of the three key leaders in Employee Services.

This role will deputise for the Head of Employee Services where applicable due to availability or business demand. Based out of our Newcastle Upon Tyne Business Services Centre, the role offers the opportunity to split time between home and office working, with occasional travel required.

What will you deliver?

• Support the delivery of the UK Business Unit strategy and vision and related payroll projects.
• Responsible for the delivery of a great employee experience through HR Administration services to agreed SLAs & KPIs relating to current legislation and internal policies.
• Ensure adequate process controls and segregation of duties are in place, to support Cybersecurity, Ethics and GDPR.
• Address process failures with stakeholders and business leads, identifying root cause to ensure appropriate action plans are in place and followed.
• Identify opportunities for process improvement liaising productively with HR & Central IT teams.
• Ensure all process documentation/desktop procedures are up to date and understood by team members.
• Handle escalations through to resolution.
• Provide expert guidance on HR processes, legislation, and compliance requirements.
• Work with Senior Payroll Manager to simplify and improve processes across Employee Services to ensure quality, compliant procedures that improve the employee experience.
• Coordinate the annual salary review system updates ensuring timely and accurate delivery to employees.
• Support contract mobilisations and demobilisations to ensure effective, accurate timely transition
• Create a culture that promotes high levels of employee engagement through inspiring leadership, driving continuous improvement and customer focus.
• Support monthly contractual changes ~ new starters; ~ leavers and ~ contract amendments with 30 different T&Cs.

What can we offer you?

On offer is a competitive salary, car or car allowance, bonus and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2x times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Understanding of employment legislation relating to HR Admin procedures.
• Process improvement methodologies such as Lean and Six Sigma
• The ability to influence and build effective relationships at all levels.
• Advanced knowledge and experience of Microsoft Office e.g., Word, Excel, PowerPoint
• Knowledge of SAP/ SuccessFactors
• Accountable for the delivery of HR Administration Services to approx. 11, employees across the Equans UK & Ireland.
• Ability to deliver agreed SLAs & KPIs
• Strong/effective leadership skills
• Presentation skills (in-person and via Teams)
• Excellent change and project management.
• Support monthly contractual changes ~ new starters; ~ leavers and ~ contract amendments with 30 different T&Cs.
• The ability to utilise data insights to identify and drive strategic goals.
• Able to coach and manage 2 direct reports and 19 indirect HR Administrators.
• Experience in the implementation of policy changes/business initiatives, for the onboarding and off boarding of business contracts adhering to TUPE regulations, Data Management processes in core HR systems and managing Occupational Health services to employees via third party provider.

Who are we?

Equans is a world leader in energy services with nearly , employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act .

At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN Together (representing women in Equans), Working Parents, Young Professionals and Veterans and Reservists Network (VaR).

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.