Legal Secretary

Legal secretary Your new company Hays Recruitment is delighted to be supporting a client within the legal industry on an exclusive basis. This company is looking for a legal secretary to join their growing team in the Centre of Newcastle. Your new role

• In conjunction with the fee earner, organise and prioritise workload on an ongoing basis;
• Maintain partners' diaries / be aware of partners' day-to-day commitments, and identify and resolve potential scheduling conflicts
• Manage, collate and submit the necessary forms for claiming partners' expenses
• Liaise with clients and take instructions, creating and maintaining information relating to clients and their matters;
• Liaise with finance to prepare and produce regular financial reports, and work with partners to monitor financial performance
• Prompt and assist in raising invoices on a regular and appropriate basis;
• Arranging meetings and organising team diaries; and liaising with marketing and events teams on planning and arranging business development events
• Regular telephone and email contact with colleagues and external clients
• Assisting with fee-earning duties, including preparing court bundles, drafting documentation, and conducting searches of public registers
• Liaising with the finance department to co-ordinate receipt and payment of client money
• Opening files in a timely manner, ensuring all relevant money laundering documentation is completed to comply with SRA requirements; and engagement letters are prepared and followed-up on a regular basis upon opening of new matters
• Liaise with and manage the duties and capacity of the supporting administration team
• Complete general ad hoc administrative duties, including filing, photocopying and scanning as and when required by the team What you'll need to succeed
• Experienced Legal Secretary, or a junior Secretary looking to develop their skills within a legal environment
• Efficient and capable of working to deadlines; and managing the deadlines of others
• Self-motivated and able to use initiative without being prompted
• Excellent organisational and time management skills, and management of others
• Attention to detail, with the confidence to challenge and query peers
• Strong communication and interpersonal skills; confident with both written and telephone contact to establish a professional rapport with colleagues and clients
• Proficient in Microsoft Office and other IT packages, and experience of online legal resources such as PLC, Land Registry, Companies House What you'll get in return Great benefits package 25 days annual leave plus bank holidays 09.00-17.50 Hybrid working 37.5 hours per week Up to £32,000 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. 4479153