Pharmacy Administrative Support Officer

Sheffield Children’s NHS Foundation Trust

Pharmacy Administrative Support Officer

The closing date is 04 July 2025

Join our Pharmacy Procurement Team at Sheffield Children's! We are looking for an enthusiastic, motivated, and reliable individual to support the ordering and supply of medications, assist with invoice processing, and provide general administrative support to help keep our pharmacy services running smoothly.

About You :

GCSE English Language and Mathematics (grade C / 4 or equivalent)

Proficient in Word and Excel

Experience with general office responsibilities

Strong communication skills and attention to detail

If you're ready to make a difference in children's healthcare, apply now to join our dedicated team!

Main duties of the job

Reporting into the Senior Pharmacy Technician, your responsibilities will include :

Help with ordering of pharmaceuticals, ensuring authorisation and coordination with suppliers.

Monitor and resolve issues with orders, including delays, missing items, and off-contract claims.

Raise and process pharmacy-related invoices, and communicate with suppliers and other teams to resolve invoice queries.

Provide general administrative support, including document filing, data entry, archiving, and report preparation.

Support the Homecare service by assisting with prescription processing, invoicing, auditing, and compliance with national guidelines.

Communicate with suppliers, departments, and staff, maintaining accurate records and following up on outstanding matters.

About us

At Sheffield Children's, our purpose is clear : to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England and the top-ranked trust in the North East and Yorkshire in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values Compassion, Accountability, Respect, and Excellence to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts helping you thrive at work and beyond.

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.

Diversity Statement

At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.

LI-Onsite

Person Specification

Qualifications and Training

• GCSE English Language - grade C / grade 4 or above.
• GCSE Mathematics - grade C / grade 4 or above
• RSA II / NVQ2 or equivalent experience
• An understanding of the CMM (JAC) pharmacy computer system.

Experience

Knowledge & Skills

Personal Attributes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Children’s NHS Foundation Trust

Address

Sheffield Children's NHS Foundation Trust

Sheffield Children's NHS Foundation Trust

J-18808-Ljbffr