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EA (Executive Assistant) - London Art Gallery

EA (Executive Assistant) - London Art Gallery

Legacy London RecruitmentLondon Area, United Kingdom, United Kingdom
23 days ago
Job type
  • Full-time
Job description

This is an amazing opportunity to progress your career within a globally established contemporary art gallery.

We are seeking a proactive and experienced EA to support the International Sales Director, acting as their 'right hand person' and taking full ownership of business and personal tasks. You will have at least 2 years experience working as an Assistant, EA or PA who's highly organised, detail orientated, with a strong work ethic and positive attitude.

Responsibilities include (but not limited to) :

  • Overseeing calendar, itinerary, expenses, and travel arrangements for the Director
  • Providing sales support in drafting consignment agreements, preparing proposals, sending, and tracking offers, ensuring invoicing, payments, and post-sales’ logistics with the relevant departments
  • Providing high level client liaison support in an efficient, polite, and professional manner
  • Ensuring clients are kept updated regarding the gallery program of exhibitions, events, and online initiatives
  • Assisting with market and artwork research
  • Maintaining fastidious record-keeping particularly regarding company database updates
  • Managing the Director’s office to ensure the smooth running of daily operations

Skills / attributes include :

  • Fluency in English is essential and ability to speak French would be an advantage
  • Educated at degree level in a relevant field
  • A minimum of two years’ experience in a similar role
  • Excellent written and verbal communication skills
  • An extensive knowledge of Modern and Contemporary Art would be an advantage
  • IT proficiency- Microsoft Office Suite and Google Suite literacy essential
  • Able to work overtime and flexibly where required
  • Discretion with confidential and sensitive information
  • Project management and people skills

    • The role is based in Mayfair, London working Monday - Friday. Working hours will be 10-6, but you may be required to work out of hours if and when needed.