Facilities Administrator

AMJ Recruitment are currently recruiting Facilities Administrator to work with our client based in CoventryStart - ASAPPay Rate - £27700 per annumShift - 06 : 00am until 15 : 30pm (Monday to Friday) - paid 42.5 hours per weekTerm - Permanent Reporting To - Facilities Business PartnerJob Overview : Proactively deal with the day to day issues that arise at each site regarding facilities management, scheduling preventative maintenance & respond to urgent maintenance concerns. To work collaboratively with Service Managers & other stakeholders to ensure the sites are safe and comfortable to work in. Main Duties : - Support in the day to day operational management of all aspects of the properties to assure maintenance of approved quality and legal standards - Assist in the co-ordination of all maintenance programs relating to interior and exterior condition and appearance of the estate- Contractor Management, including ensuring all paperwork is received and kept up to date, checking that agreed work by contractors has been completed satisfactorily and following up on any deficiencies, while building and developing contractor relationships - Maintain in-house facilities system ‘Safety Cloud’ to record all service records, audits and training- Use 3rd party systems to review service details and reports- Management of purchase orders needed for the procurement of equipment, stationary, small consumables and contractors - Deal with day to day management and any ad hoc queries of any facility needs across the business - Conduct routine inspections of premises & equipment- Completion of weekly & monthly health & safety checks & audits- Participate in H&S meetings as well as completing minute taking - that Company policies and procedures are followed. - Liaise with staff in the planning and organization of internal and building to building moves.- Manage Safety Cloud system and arrange external training with key service providers - Respond appropriately to emergencies or urgent issues as they arise.- Complete ad hoc projects regarding facilities and SHE(Q) & other duties as directed - Test building security systems prepare for emergencies- Develop and maintain effective working relationships with a wide range of internal and external stakeholders.To apply - Please follow the link to apply, a member of the AMJ team will be in touch to discuss your application further