Finance and Admin Officer

Company Description

Xeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.

Our office in Sutton has a client-focused and experienced team. There are six directors and senior managers and approximately 30 staff, most of whom either hold or are training for professional qualifications and they are highly approachable. All directors in the firm are Chartered Accountants. They also carry out audit work.

Description

We are seeking a new team member to oversee the day-to-day practical operations at our Sutton, Surrey office. The Finance & Admin Officer will support our Senior Management Team in maintaining and developing financial and administrative processes, ensuring JCS continues to grow and operate smoothly.

They will host our staff, clients, and contractors visiting the premises, ensuring all aspects run smoothly. They will efficiently manage finances, including expenses and supplies, while overseeing document management and general administrative support. Additionally, they will provide practical support to our client-facing staff.

This role is for 20 hours per week over five days (start and finish times to be agreed) and includes organization, financial processes, and administration.

Key Responsibilities

• Address visitor and client inquiries, providing general information or redirecting them as appropriate.
• Answer and direct phone calls to the appropriate personnel or department, taking messages when necessary.
• Manage suppliers and service providers : booking engineers and repairs.
• Assist with various clerical duties, such as data entry, filing, photocopying, and managing office supplies, including tracking inventory and ordering as needed.
• Set up new clients on our practice management system ensuring data integrity.
• Record Direct Debit and credit card payments in Sage.
• Process payments to staff and suppliers.
• Reconcile client accounts.
• Manage insurance matters.
• Assist with AML and KYC checks.
• Circulate and collect compliance forms.

Key Requirements

Additional Requirements

Model

Office Based

Salary

Competitive

Benefits

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