Purchasing Assistant / Buying Administrator

JOB OVERVIEW

We have a fantastic new job opportunity for a Purchasing Assistant / Buying Administratorwho has experience of working in Purchasing / Procurement / Buying, with good Microsoft Office knowledge, in particular Excel, Word and Outlook.

Working as the Purchasing Assistant / Buying Administrator you will manage supplier accounts and coordinate purchase orders accordingly.

As the Purchasing Assistant / Buying Administrator you will also assist with day to day queries, travel arrangements and updating the ERP system.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as the Purchasing Assistant / Buying Administratorinclude :

• Prepare completed requisitions in ERP System for approval with all the correct information (department codes, financial codes etc.)
• Convert approved requisitions into Purchase Orders and email to suppliers
• Convert Master Planning Purchase Orders for approval
• Maintain and action buying office emails from employees that do not have access to the ERP System. These can be items to be purchased via Company Credit Card or by ERP Purchase Order
• Source suppliers and negotiate prices with new and existing suppliers
• Maintain new and existing supplier details when advised of changes within the ERP System (All price changes on SKU’s MUST be authorised by a Director first)
• Liaise with suppliers to ensure that deliveries will be made to agreed schedules
• Monitor stock levels in ERP System to ensure no shortages of SKU’s
• Manage returns procedure within ERP System
• Ensure suppliers are notified of goods to be returned and arrange the timely collection with all internal customers notified
• Regularly check levels on stocked Indirect Supplies (Packaging, Office Supplies, Printer Cartridges, Toners etc.) to maintain correct levels
• Assist with any day-to-day queries
• Organise Travel arrangements for employees
• Order and distribute all employee clothing and shoes. Arrange employee payments for clothing with department managers, credit control and finance
• Maintain continuity of leasing of company vehicles
• Create monthly report for Purchasing Manager detailing all activities and savings

CANDIDATE REQUIREMENTS

BENEFITS