Executive Assistant

Role Purpose

We are looking for a responsible Executive Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work predominantly on a one-to-one basis on a variety of tasks related to the manager’s working life and communication. This is a fixed-term contract covering a maternity.

Role Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and clients
• Manage a very busy diary, scheduling meetings and appointments and manage complex travel itineraries
• Attend and take minutes of the Executive Team meetings
• Organise facilities for meetings and ensure the manager is well prepared and has correct documentation
• Devise / maintain office systems, including data management and filing
• Meet and greet visitors at all levels of seniority
• Carry out background research and present findings
• Liaise and support during overseas visits from other JH countries
• Produce documents, briefing papers, reports and presentations including proof-reading existing material
• Provide support for other Executive Team members (including travel arrangements)
• Liaise with clients, suppliers and other staff
• Uphold a strict level of confidentiality

Role Requirements

Competencies Required

Technical competencies :

Personal / Professional competencies :