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Junior Executive Assistant

Junior Executive Assistant

ENGINEERINGUKCity Of London, England, United Kingdom
4 days ago
Job type
  • Full-time
  • Permanent
Job description

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Sector : Administration and Secretarial

Role : Assistant

Contract Type : Permanent

Hours : Full Time

Why London Business School

London Business School; a global and vibrant business community based in two of the world's most dynamic cities, London and Dubai. It's where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

The Role

Are you an experienced Executive Assistant with exceptional organisation skills? London Business School is looking for an Executive Assistant to join within the Dean's Office, with responsibility for coordinating the administrative and operational aspects of the department. You will also work closely with the Executive Assistant to the Dean to provide high level support to the Dean day to day, including travel, events, meetings and a whole variety of tasks, making no two days the same. If you are someone with exceptional attention to detail, who thrives on producing high quality work and providing a seamless service, we would like to hear from you.

This role requires the candidate to be on campus at least 3 days per week.

Main Responsibilities

  • Managing the day to day functioning of the Dean's Office Department.
  • Coordinating logistics of events with nominated event organisers.
  • Overseeing logistics for all meetings initiated by the Dean.
  • Tracking and managing deadlines for briefing papers on events and meetings.
  • Providing support for the School Secretary with diary and meeting organisation.
  • Collaboration with the Executive Assistant to the Dean to ensure the provision of high level support for the Dean.
  • Assisting with the planning and organisation of all aspects of overseas trips made by the Dean including flights, accommodation and visas.

Ideal Candidate

  • Significant administrative experience working with senior level and / or high profile individuals as a personal or executive assistant.
  • Experience managing complex diaries, travel itineraries and coordinating events.
  • Excellent oral and written communication skills.
  • High level of attention to detail.
  • Proactive approach to relationship development with colleagues.
  • Well-developed time management skills with the ability to organise and prioritise, with a sense of urgency when required.
  • Capable of working under pressure and with minimal supervision.

    • Benefits that you can enjoy :

  • Generous annual leave of 27 days PLUS extra between Christmas and New Year!
  • Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution)
  • Free onsite gym and swimming pool
  • Amazing range of professional development to support your career path
  • Enhanced cycle to work scheme
  • Wellbeing offering to support your physical, mental and financial health
  • Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.

    • All enjoyed in a Smart (hybrid) Working environment so we're looking forward to discussing how, where and when you might work best to deliver in your new role.

    Our commitment to driving inclusion and belonging

    We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

    Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying

    Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

    Closing date- 10th March 2025

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