Partnerships Production Coordinator

Who We Are :

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE : TKO), a premium sports and entertainment company comprising UFC and WWE.

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture. In September 2021 Frieze launched a new initiative at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London, and in 2023 Frieze acquired two additional art fairs in the USA – EXPO Chicago and The Armory Show.

Frieze is part of the IMG network. IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

About the Frieze Production Department

The Production team are responsible for delivering all physical elements of the fairs and ensuring it’s safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each :

Exhibitor Production – focuses on all production elements related to the Exhibitors at the fairs, including; booth builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming support, production schedules (venue builds), Health & Safety

Fair Production – encompasses all other areas of the fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support / production, other non-gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedule (tent builds), Health & Safety.​

Each fair has a Production Manager, reporting to the Head of Fair Production, who is responsible for all the Fair Production elements as well as coordinating with the various departments across Frieze. Usually, a Production Manager works on one UK and one US show (being opposite times of the year). The Exhibitor Production Department work across all fairs but are more heavily involved in the US fairs where we don’t have a single stand-building vendor (in the UK and Korea we use one stand-building vendor for each show) – for the US the internal team act as the stand-build vendor, and exhibitors order their additional walls, lights, etc from Frieze rather than an external party.

Frieze FRAME – this newly formed department, although working closely with the above teams, is a stand-alone team who will act as the Frieze in-house production agency. FRAME will primarily be sold to existing and new sponsors across the Frieze Fairs portfolio, offering a turn-key production management service for their on-site brand activations.

This role sits within the Fair Production side of the team and will report into the Partnerships Production Manager, who in turn, reports to the Head of Fair Production. The Production Partnerships Assistant is responsible for the coordination and administration of production related elements of partner activations at all five Frieze fairs. This role supports the Partnerships Production Manager in the successful delivery of all onsite activations.

Key Responsibilities and Accountabilities

Coordinate and attend meetings as required to take minutes and follow-up actions with other team members and / or wider Production team

Prepare and manage the Partnerships Production timelines

Maintain, update and reissue online Sponsor Production Manual across all Fairs to partners

Liaise with Partnerships team for necessary information

Support the Partnerships Production Manager with managing deadlines, collating and

tracking submissions (plans, permits, insurance, RAMS etc)

Support the Partnerships Production Manager with coordination and scheduling

production, vehicle, staffing etc)

Maintain Sponsor Production files with methodical record keeping pre and post Fairs

Additional administrative support to the Partnerships Production Manager and Head of Fair

Production in all sponsor production-related activities on the Fairs, as required

Work alongside the Partnerships Production Manager to create, maintain and adapt best

practices for project tracking and implementation

Please Note

Overseas travel may be required for up to two weeks at time to either the US or South Korea. Travel is subject to change depending on show requirements

Extended hours will be required when meeting project deadlines and when on site

Knowledge & Experience

Mandatory

• Experience working in a fast-paced, high-pressure environment, ideally in events or the arts
• Experience in providing excellent client service and maintaining strong relationships with external parties
• Prior experience in working in an administrative or coordination role
• Experience working with stakeholder
• Competent in the use of Microsoft Office, in particular Excel

Desirable

Skills & Abilities

Strong communication skills

Highly organised

Adaptable with excellent attention to detail

Self-motivated and able to take responsibility

Strong interpersonal and customer service skills

Ability to work both independently and as part of a team

Excellent attention to detail with a logical approach

Ability to calmly and effectively prioritise and execute tasks in a high-pressure

environment

Excellent proven ability to problem-solve

Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti- discrimination including race, gender identity, sexual orientation, and disability, together

with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.