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Contract Administrator-Bridgwater

Phoenix Resourcing ServicesBridgwater, South West, GB

30+ days ago

Salary

£13.00 hourly

Job description

Consultant name : Magda Paulinska

Job reference : 000000000088245

Date posted : 08 / 05 / 2024

Job title : Contract Administrator

Location : Bridgwater TA6

Hours : Mon-Fri 8-5

Job Type : Temp to perm

Candidate will be responsible for all general admin task across the two contracts supporting the frontline workforce.

Must be focused on customer care with a “can do” attitude and the flexibility and adaptability to be a team member in a changing business environment.

Fundamental aspects of the role include CAFAM allocation, month end reports, invoicing, SAP logging of sickness / holiday and raising of Purchase orders and payment requests.

Impact : The Administrator will be an essential member of the team tasked with ensuring that the contract admin and invoicing is delivered in line with the contractual timeframes.

Complexity : Key activities :

Reporting to the Account Manager
To cover the administration for the contract including purchase orders, Maximo support, managing work orders, SAP Invoicing, etc.
Provide administrative support to the onsite and offsite teams and managers
To advise sub-contractors regarding invoicing requirements and to check the validity of sub-contractors advice notes and invoices
To prepare, process and submit invoices to the client for work undertaken, to monitor payment of invoices and take recovery action in accordance with procedures. Review bad debt status.
To ensure delivery of consistently high standards of customer service
To assist with the preparation of reports and documents

Qualifications or Required Experience :

Previous FM administration experience and good IT skills (able to use emails, management systems, databases, Maximo / CAFM, etc.) essential

Financially and commercially astute with experience of purchase orders, etc.

Well organised and able to prioritise a busy workload

A can do attitude

Strong communication and relationship building skills

Desirable to have previous experience in a PFI environment

Successful applicants will be subject to a NPPV security vetting check to be able to work alongside the Police force.

Competencies :

Communicating effectively by adapting behaviour and practices appropriately to different solutions

Delivering results as per commitments to your customers

Finance – offering help and support to others; sharing resources and knowledge

Leading by taking responsibility for action and making things happen

Planning by working effectively – making optimum use of time and resource

Apply now for more details!

IND1

Magda Paulinska