Accounts Payable Clerk

Accounts Payable Clerk The Role : To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance. Key Responsibilities : - Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts. - Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT). - Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for the payment run. - Query resolution monitoring and control. - Supplier reconciliation (preferably in excel format) to be performed in line with KPI's. - Chase any missing invoices or credits with vendor and request a copy. - Accounts Payable Journals - to correct errors etc. - Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account. - Prioritise and deal immediately with any Overdue letters / 7 day notice letters etc. - Ensuring the supplier email address recorded in the system is up to date and correct. - Work with Cost clerks, QS's, procurement and suppliers to ensure audit / process compliance and identify opportunities for improvement - Working to agreed performance standards / targets - Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury. - Providing remittance information to vendors as and when required. - Vendor master file set up and maintenance, confirming bank details directly with suppliers. - Checking all details are up to date on the vendor master file e.g. correct name, address, VAT and Company registration numbers, bank details etc. - In time - to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations - skills dependant. Contribute to the improvement of processes - Understand and respond to the needs of Vendors, team members, colleagues and managers - Raise issues and concerns constructively and offer solutions - Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS) Key Measures and Targets - No of invoices / credits registered against daily / monthly targets - Accuracy of data entered - error rate - Monthly Supplier Reconciliations - set against KPI - No accounts on stop - No of queries not resolved within a timely period - Monthly reporting & KPI's - No of invoices not registered at month endKey Relationships - Commercial Manager - Commercial Team - Project Teams - Clients and contacts - Subcontractors - External stakeholders About you Essential - Strong IT skills including MS Office (Excel, Word) - Strong verbal and written communication skills - Ability to produce accurate, relevant information in a timely manner - Work well with other colleagues - Proactive in problem solving - Adapts well working on their own or in a team environment - The ability to work under pressure and to deadlines is required