SWRK 1005- Administration Assistant (Minute Taker)

We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team. We have various posts available including full time and part time.

This is a rewarding role which gives you the opportunity to positively contribute towards South Lanarkshire Health and Social Care Partnerships public service delivery.

You would be part of a successful, well-established minute taking service. As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, coordinate, complete, and distribute minutes of meetings which include Child Protection, Adult Support, and Protection, etc. You will attend the meetings, which are in the majority via Microsoft Teams, and take a record of the meeting, utilizing agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.

We welcome applications from people who are exceptional and driven, with excellent keyboard, oral, and written communication skills. Applicants must have previously had the opportunity to take records of meetings.

All applicants who meet the initial criteria will be required to undertake a minute taking test prior to attending for an interview.

When completing the application process, please ensure that you cover the following areas :

• Please study the Job Profile and provide examples of your work or other activities that demonstrate your ability or aptitude to undertake the duties of the post, including any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work-related or voluntary work experience.
• South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations while still delivering excellent customer service.
• Within administration, we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
• Give an example of a time where you have had to make an important decision, what was it, how did you make it, and did this have an impact on others?

Please note we do not accept CVs; any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Please apply online - All correspondence will be via your email address.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

This post is considered Regulated Work with Children and / or adults under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children and / or adults.

Preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to a formal offer of employment being made.

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency / behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans, and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

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