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Programme Finance Officer

Programme Finance Officer

FONDATION RESEAU AGA KHAN POUR LE DEVELOPPEMENTEurope, United Kingdom
8 days ago
Job type
  • Full-time
Job description

To support the Programme Finance Manager in running efficient and effective programme financial accounting, programme financial management and programme financial reporting processes in relation to AKF (UK)’s programmes and grants. To provide support to the full life cycle of grants : from donor concept notes / proposals to final reports. To maintain a close working relationship with AKF (UK) finance and programme teams and relevant staff from across the Aga Khan Development Network (AKDN) agencies and external donors as required.

Programme financial planning, management and reporting

In close consultation with the programmes / partnerships team :

  • Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools
  • Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes / Partnerships team about significant under or overspend on a timely basis
  • Maintain internal tools that track active grants, cost recoveries and cash balances and ensure they are kept up-to-date

Grants management and compliance

  • Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes / Partnerships team and the Programme Finance Manager are incorporated on a timely basis
  • Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required
  • Review budgets for concepts / proposals, ensuring the inclusion of AKF(UK) costs, make recommendations for improvements and liaise with the programme / partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors
  • Support the preparation, review and submission process for donor financial (and narrative as relevant, e.g. ECHO) reports to ensure compliance with donor requirements; ensure reports are produced on time to a high standard and are consistent with the narrative
  • Prepare donor and internal sub-grant agreements with AKDN agencies, field units, and implementing partners, including (but not limited to) those with co-financing
  • Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities through regular reporting, engagement with the field, and remote spot checks
  • Carry out monitoring visits and audits on specific projects as necessary
  • Assist in the preparation, support, and follow up of internal or external grant audits and expenditure verifications of AKDN field units, including direct liaison with auditors as required, and ensure that management (programmes and finance) is apprised, including through maintaining and updating the audit and disallowance summary
  • Develop and deliver relevant training and reference material on grants management, including procurement, donor regulations, IATI, finance and reporting for Programme, Finance, and other field-based staff; act as a resource for agencies / field units on donor regulations and compliance

    • Audit, internal controls and risk

  • Contribute on programme finance to all audits and statutory compliance in line with UK and AKF / AKDN regulations and compliance requirements
  • In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically

    • Carry out any other duties as assigned by the Programme Finance Manager or the Head of Finance and Operations.The role will involve travel to countries in which we operate grants. Normally this could be 2 – 3 trips per year.

    The requirements

    QUALIFICATIONS, SKILLS, KNOWLEDGE, EXPERIENCE, BEHAVIOURS, ATTRIBUTES

    Qualifications

  • CCAB qualified accountant (desirable).

    • Experience

  • 3 years relevant experience in financial accounting and financial reporting
  • Experience of designing and managing effective administrative systems and procedures
  • Experience of budgeting, forecasting and cash-flow management
  • Experience working in international organisations or donor agencies including field-level implementation highly desirable
  • Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable

    • Skills

  • Good interpersonal, customer care and liaison skills with a wide range of stakeholders
  • First rate oral and written communication skills
  • Ability to work under pressure and to manage competing priorities and deliver to tight deadlines
  • Ability to problem solve, working with both internal and external stakeholders to deliver results
  • Ability to work in a multi-institution network within a multi-cultural environment
  • Fluent in oral and written English
  • Proficient in all Microsoft Office applications, especially Excel
  • Excellent numeracy, financial analysis, and financial presentation skills
  • Ability to synthesise complex operational and financial details for reporting and presentation

    • Knowledge

  • Broad understanding and experience of development issues and organisations
  • Understanding of and appreciation for ADKN’s goals, values and ethics
  • Knowledge of charity accounting

    • Sector

    Social Development