Accounts Payable Administrator (13m FTC)

Job title : Accounts Payable Administrator (13m FTC)

Department : Finance

Location :   Fareham

Working hours : 37.5 hours per week, Mon-Fri (hybrid working arrangements)

A brighter future awaits you

CooperVision is one of the world’s leading manufacturers of soft contact lenses with a presence in over 100 countries. Being part of CooperVision means helping improve the way people see each day. It’s more than making contact lenses, it’s about giving lens wearers freedom and confidence to move about their daily lives. We’re all about bright futures – for our people and those who wear our contact lenses.

At CooperVision, we’re big on belonging. Everyone’s contribution counts, and that’s why inclusion and diversity are so important. It isn’t just the right thing to do; it’s what makes our company the best it can be. We are committed to creating an inclusive and engaging workplace. Our Employee Resource Groups offer employees to grow within a safe and inclusive space. So be yourself, whoever you are, and let’s achieve amazing things together.

Job summary – What to expect :

As an Accounts Payable Administrator, you will be part of a team that are responsible for the accurate and timely processing of supplier invoices, employee expenses, all AP related payments, along with the supplier mastering for those countries / markets within the remit of the Finance Shared Services Centre for EMEA.

• Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes made are in line with the Global vendor policy.
• Accurately processing a high volume of invoices in line with company policies
• Ensure that, local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
• Reconciling supplier statements
• Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales queries
• Ensure that all employee expenses are processed timely and accurately in accordance with SLA's and Cooper Policies. This will include but not limited to : Auditing and ensuring compliance with Cooper Travel & Entertainment Policy and Procedures, HMRC (or equivalent fiscal authority's) guidelines and statutory requirements. Providing training for all new users to the expenses system Concur as well as offering ongoing support to existing users. Following up with employees who are overdue in submitting expenses / incomplete documentation. Monitoring, investigating, and resolving Corporate Credit Card transactions greater than 90 days old.
• Prepare and obtain approvals for weekly payment runs (BACS, SEPA, Foreign & CEE) including adhoc manual / urgent payments ensuring that the correct back up and authorization(s) have been obtained as per the global authority matrix and the Payment authorization schedule
• Prepare and obtain approvals for offline payments.
• Posting and reconciling the AP payments, assisting in following up with unallocated cash
• Assisting the Accounts Payable Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines.

A full job description is available upon request.

About you :

We’re looking for an experienced Accounts Payable professional who is able to operate in a dynamic and changing environment, manage multiple deadlines, display a high level of professionalism and organisational skills, maintain confidentiality as necessary and have strong verbal and written communication skills whilst supporting the principles of a Shared Service Centre by understanding the needs of the customer, constantly aiming to exceed customer expectations as well as adopting a continuous improvement approach.

What we offer :

You’ll receive competitive compensation and a fantastic benefits package including, 25 days holiday pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more!

We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. To help us achieve our goals, we’ll give you everything you need to help you achieve yours.

We also provide access to LinkedIn Learning to help you develop in you career and grow with CooperVision

What you can expect :

As a CooperVision employee, you’ll be welcomed into a diverse and progressive global business. We appreciate how important fostering a diverse and inclusive culture is and how different perspectives add value and contribute to our success. With our CooperPride, African Descent, Woman’s Impact Network and Mind Body and Wellbeing Employee Resource Groups, we offer opportunities for employees to learn and grow within an inclusive and safe space.