Project Administrator

Job Title : Project Administration / Support OfficerReports to : Project Support LeadWorking Hours : Monday - Friday 37.5 hours per weekLocation : Orbital Office in ST15 0QNOccasional visits to customer sites with overnight stays may be required.Primary duties :

• Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc.
• Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.
• Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.
• Participate in project update meetings and minute-taking when required.
• Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery / completion dates are communicated to all stakeholders.
• Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.
• Liaising with internal and external stakeholders on a regular basis.
• Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.
• Act as the project point of contact for travel / accommodation requests within your project(s).Essential skills :
• Good verbal and written communication skills.
• Previous Administration-related experience in an office environment.
• Desire to Progress.
• Ability to prioritise workload and set deadlines.
• Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word).
• Ability to work within given deadlines as part of a team or individually.
• Can-do attitude