UK- Office Manager / Receptionist
RLDatix is on a mission to change healthcare. We help organizations drive safer, more efficient care by providing governance, risk, compliance, and workforce management tools that drive overall improvement and safety. Our suite of cloud-based software helps organisations reduce healthcare-acquired infections, report on adverse events, and ensure patient safety learnings are deployed effectively.
We are looking for an Office Manager / Receptionist to support our UK HQ on a 1-year fixed-term contract. This role will report directly to the Executive Assistant – President International and be responsible for a number of office, reception and administration tasks.
Key Tasks : RECEPTION :
- Answering and transferring incoming calls
- Meet and greet visitors
- Process deliveries
- Manage visitor parking
- Manage meeting room for customers
- Manage visitor / contractor signing in process
- Manage visitor / contractor door passes, including starters and leavers
- Manage and book courier requests
OFFICE :
Manage office suppliersManage maintenance requests - log, action / complete MR processStock control and ordering of refreshments, company free vending etcStock control and ordering of stationeryAttend regular building management meetings and follow through on any actions requiredGENERAL ADMINISTRATION
Open and distribute postPrepare post for evening drop offProcessing invoices with purchase orders and forwarding to accounts for paymentEnsure photocopier areas are fully supplied and clearResponsible for general office housekeeping including meeting roomsManage office moves within buildingEnsuring H&S (First Aid and Fire Evac) notices are up-to-dateEnsure H&S staff certification are up-to-dateAssist Compliance Officer with company compliance actions as and when requiredThis will include any other ad hoc tasks as reasonably requested.
Attributes, Skills & Experience
Previous experience in customer service, office management & receptionStrong communication skills, written and verbalAbility to be resourceful and proactive when issues ariseTeam player who can work independently and within a teamPositive, professional and approachable client facing mannerMicrosoft Office skillsStrong organisational skillsQuick to learnMust take ownership and responsibilityAbility to make decisionsHonest and trustworthyAttention to detailForward planningAbility to work autonomouslyApproachable and enthusiasticResilient