Senior Facilities Administrator

We are looking for a committed and flexible person who will support the Facilities & Domestic Operations Manager, in the smooth and effective day-to-day supervision of the Facilities Administration Team and Helpdesk. You will be responsible for the provision of effective administration and secretarial support to the Facilities Management Team & the Health & Safety Manager. This position is an exciting opportunity for someone who is a resilient, enthusiastic multi-tasker who thrives in a busy and demanding role.

Bedales School is a unique educational establishment, set in the beautiful Hampshire countryside. Our aim is to create an environment where questioning, divergent thinking and freedom to learn from mistakes are all encouraged. Central to our success is the sense that each person is a member of our community whose voice is entitled to be heard and treated with respect. Both our staff and students expect of each other the best kind of relationships – co-operative, authentic and trustful.

Experience & Background

The successful candidate will need to be a reliable and capable individual, who can use their own initiative, as well as work as part of a team. Experience within the facilities industry in a similar post is highly desirable. You will have great ICT skills and ideally experience of CAFM or a similar system.

Duties

You will be responsible for :

• Supervision of the facilities administration & helpdesk team
• Provision of a full, confidential administration support service, which includes diary management, copy filing, production of documents & information, and arranging & preparing for meetings
• Support the Head of Estates and Facilities Manager in accurately maintaining the budgets spreadsheets for the department and producing reports and analysis as required
• Supporting the facilities management team in organising and processing purchase requisitions & service contract agreements, invoice reconciliation and manager approvals, accounts payable submissions & payments follow ups, validating invoices etc.
• Service contracts renewals and updates
• Extensive liaison with contractors and suppliers
• Managing & maintain the CAFM software and developing office systems

This post is Regulated Activity.

Hours

This post works all year round both during term-time when the school is open and pupils are present, and during school holiday and closure periods. You will be required to work 37.5 hours each week, Monday to Friday, from 08 : 00am to 4 : 30pm with a 1-hour lunch break.

S alary

25,934 annual starting salary based on the above hours and weeks of work.

Benefits

Free lunch during term time

Free on-site parking

Funded Healthcare Cash Plan entitling you to claim for prescriptions, dental care and access to online and telephone medical services

Pension with Royal London with an employer contribution of 7%

Salary Extras Benefits Platform entitling you to discounts and rewards on services, shopping, holidays and much more

Lifeworks Employee Assistance Programme with access to counselling support, wellbeing services and more