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PCN Business Administrator

PCN Business Administrator

The Bradford Moor PracticeBradford, West Yorkshire
25 days ago
Salary
£25,350.00–£27,300.00 yearly
Job type
  • Full-time
  • Permanent
Job description

Job summary

This is an exciting opportunity for an experienced administrator to joina forward thinking PCN to support the Management Team by providingefficient administrative services

This is a busyand varied role which is essential to ensuring smooth communication andoperational coordination across the PCN and member practices

This is a full-time office based role working Monday to Friday

25 days annual leave plus bank holidays

Free on site parking on a first come first serve basis

Employee assistance programme

Main duties of the job

The successful candidate will undertake a range of administrative tasks which include :

  • Diarising and administrating meetings
  • Minute taking
  • Ensuring action log items are progressed
  • Some function coordination
  • Compiling newsletters and PCN-wide communications
  • Compiling reports
  • Ensuring information is recorded and filed correctly
  • Ensuring distribution lists are kept up to date
  • Project administration

About us

Bradford City 5 Primary Care Network (PCN5) - a network of 10 practicesand 56,000 patients covering the geographical area embracing Bradford Moor,Thornbury and Eccleshill - working collaboratively across the network area withour community partners to look after the health and wellbeing of our localpopulation. The role provides a great opportunity to join a commited team

Job description

Job responsibilities

Tomaintain administrative systems to support the business needs.

To provideadministrative support services with the production of business correspondenceand documentation.

Be responsiblefor organising events, courses and conferences (including hospitality and venuebookings)

Raise invoicesand purchase orders.

Maintainaction / activity trackers ensuring that information is continually updated.

Tobe responsible for the monitoring and ordering of equipment and supplies asappropriate.

Maintainconfidential staff files inputting and updating records.

Maintainmandatory training and non-mandatory training records.

Draftroutine HR letters and other documentation.

Assistwith recruitment advertising, interview arrangements and issuing offer lettersand contracts to successful candidates.

Coordinationof various monthly meetings (logistics, preparing and sending papers, followingup actions, minute taking)

Toorganise events ( booking of external venues etc)

Undertakeany training that may be required.

Undertakeany other duties as may reasonably required from time to time.

Beprepared to work flexibly, including evenings and weekends if required.

Person Specification

Experience

Essential

  • Strong IT skills : Microsoft Outlook, Word, Excel, PowerPoint, Internet Explorer / Google Chrome.
  • Experience of organising meetings.
  • Previous employment in an Administrative and / or Operational role.
  • Familiar with working in an office environment.
  • Experience of HR administration.
  • Able to set up / manage effective document management systems.
  • Excellent organisational and administrative skills.
  • Experience of, and ability to present and produce clear, accurate and concise minutes, action points and reports.
  • Ability to communicate effectively with a wide range of stakeholders

    • Desirable

  • Knowledge of SystmOne.
  • Experience of maintaining and updating websites, intranet, databases.
  • Experience of financial management.
  • NHS / GP Practice experience.

    • Other

    Essential

  • Full driving licence and access to car.
  • Able to build and maintain good working relationships
  • Willingness to undertake further training, to learn new skills and develop within the role
  • Ability to work as part of a team and on own
  • Equality and Diversity
  • The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include
  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with procedures and policies and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

    • Qualifications

    Essential

  • Qualified to Level 3 or equivalent and both GCSE English and Maths at grade A to C or equivalent

    • Desirable

  • ECDL Qualification (or equivalent)

    • Skills

    Essential

  • Excellent communication skills both written and verbal
  • Excellent interpersonal skills
  • Excellent organisation skills with the ability to work to tight deadlines
  • Excellent administration skills
  • Ability to maintain confidentiality.
  • Ability to use own initiative, discretion and sensitivity.