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Project coordinator

Cogs & MarvelGB

4 days ago

Salary

GBP30000 yearly

Job type

Permanent

Job description

Closing date for applications : Monday 9th December at 11.59pm

Salary : £30,000 per annum

Start date : January 2025

Contract : Permanent

Are you highly organised, collaborative and ready to help deliver world-class events? Help create exceptional experiences for top global brands in this permanent role.

Cogs & Marvel is a creatively led experiential agency with a global footprint. Women-founded and owned in Ireland, it grew and expanded to the UK and the US through servicing large tech brands like Google and Meta. The agency leads with strategic creative thinking to deliver exceptional events and experiences on behalf of clients all over the world. These take the form of conferences, exhibitions, consumer activations, sponsorship activity, launches and more. Cogs & Marvel's work is broadly divided into three skill sets, based on relationship management, creative output and project delivery.

The Project Coordinator is responsible for assisting the account team with their day-to-day needs as it relates to project plans, production elements, scheduling, budgeting, and client expectation. They will assist by coordinating and monitoring one or more projects and by serving as an extension of the project lead. The Project Coordinator is responsible for assisting the account team with their day-to-day needs as it relates to project plans, production elements, scheduling, budgeting, and client expectation. They will assist by coordinating and monitoring one or more projects and by serving as an extension of the project lead.

Responsibilities

Provide administrative support to producers and account leads on project documentation such as schedules, meeting minutes and budgets
Conduct project research to source and procure elements that make up projects; everything from crew uniforms to beach balls.
Administrative support to producers on all internal processes such as POs, invoicing, supplier setup
Support producers in any event or activation logistics including crew travel, accommodation, and catering
Travel to event sites to projects and support the team in delivery
Assist in reconciling project budgets
Provide similar production support on pitches for new business.

Knowledge, skills and experience

Some professional experience in a role that involves organisation of finances, resources or data

Some knowledge of event management / production is a bonus

Knowledge of Google Workspace is preferred

Strong attention to detail, ensuring accuracy in project documentation, budgets, and logistical planning

Excellent communication skills, both written and verbal, to effectively liaise with internal teams, suppliers, and clients

Ability to manage multiple tasks and priorities simultaneously, working efficiently under tight deadlines

A proactive and adaptable mindset, capable of problem-solving in dynamic and fast-paced environments.

To apply

Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)

Once submitted, you can no longer amend your application, so proof-read carefully

Do not contact the company directly

Please email any queries about this role to Creative Access at this address : [email protected]

We welcome and encourage applications from candidates who are under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, those undergoing gender reassignment / transitioning and individuals from lower socioeconomic backgrounds.

Creative Access offers programmes of training, networking and support specifically designed for people from these under-represented groups.