Clerk Of Works

Invitation to TenderCLERK OF WORKS SERVICESForBUILDING RENOVATION / EXTENSIONGlencoe Folk MuseumApr 20251. IntroductionGlencoe Folk Museum (GFM) wishes to appoint Clerk of Works services to support the delivery of its capital works project.2. Client’s NameCLIENT Glencoe Folk MuseumADDRESS Main Street, Glencoe, PH49 4HSTel : (phone number removed)3. Principal ContactPeter Drummond, Lead Project Architect (phone number removed)4. Background Glencoe Folk Museum was founded in 1967 by a group of local residents who sought to document the rapidly-changing way of life in the Glencoe and North Lorn area. In 1972 the burgeoning collection was moved into its current premises, a pair of 19th century cruck-frame heather-thatch crofting cottages located in the centre of Glencoe village. The collection of c6,000 objects chronicles daily life and work in the area between the 17th – 21st centuries, as well as turbulent times such as the Jacobite rebellions and the infamous Glencoe Massacre of 1692.The Museum is fully-accredited through Museums Galleries Scotland and is run by a volunteer Board of Trustees, with day-to-day management delegated to a full-time Curator. Management of the redevelopment project is overseen by a full-time Project DirectorPrior to redevelopment the Museum attracted c7,000 visitors annually, with just over half of visitors originating from overseas.5. ContextThe Museum premises are life-expired and do not meet modern standards of visitor access and collections care. Significant repair work is required to the Cat. B listed historic buildings including re-roofing and sympathetic modification to permit wheelchair access. The present Museum is not financially sustainable and requires major investment to make it a thriving, appealing and financially secure attraction.£2.2m funding has been raised to comprehensively overhaul and upgrade the Museum site with significant contributions from the National Lottery Heritage Fund, Museums Galleries Scotland, SSE and Highland Council among others. The redeveloped Museum is to open Spring 2026.6. AimThe aim of this commission is to provide clerk of works services to support the design team whilst the BUILDING repair and redevelopment and FITOUT contracts are on-site. The contract works comprise of the following and a 7-month contract is anticipated.a. Builders works Demolition / downtakings, Underpinning works, Foundations / masonry / tanking Limecrete floors and lime / sand screeds, Masonry repairs and pointerworks, slappings / infilling of walls, Temporary supports, Thresholds / cills / lintels, BWICS, etc.b. Roofing works Temporary roof coverings, single ply roof coverings, rainwater disposalc. Steel and Structural Timber work Beams, columns, fittings, etc.d. Woodwork and glazier works Rot works, timber strengthening works, timber roof and floor repairs, Roof structures, Rooflights / louvres, Stairs / handrails / glass balustrades, stud walls and partitions Wall lining systems, Glazed screens, Refurbishment of existing windows, Secondary glazing, Aluminium Windows / doors, Internal & Automatic door sets, Plasterboard ceilings and decorative linings, sanitary installations, Cavity fire barriers, etc.f. Plumbing Installations Rainwater goods, Sanitaryware, Disposal installations, etc.g. Mechanical Installations Ground Source Heat Pump, heating, automatic controls, ventilation, hot and cold water installations, etc.h. Electrical installations Lighting, power, fire detection, lightning protection, comms, security, induction loops, DDA compliance works, hand driers, etc.j. Floor, wall and Ceiling Finishes Linings generally, Vinyl / carpet floor coverings, Skim coat plaster works, etc.k. Painting and Decoratingl. External works Comprising site preparation works, soft landscaping, resin bond gravel paths, granite paths, recycled precast concrete slabs, Macadam works, cycle store, Potential car park works, etc.m. Drainage Connections to sewer, surface water soakaway, ACO drains, manholes, inspection chambers pipes, pumping systems, etc.n. External Services Water, Electrical and BT service utility connections with associated tracks, Fire Hydrant works, etc.o. Fitout On-site fabrications / installation of cabinetry, interior / exterior exhibition materials, electrical / A / V hardware, and finishings.7. Scope of CommissionThe key responsibilities and accountabilities include : MATERIALS Inspection of materials delivered to site, including those of subcontractors for compliance with the contract documents. The architect is informed in writing of any materials that do not comply.CONSTRUCTION Inspection of the works in progress, including those of subcontractors, throughout the contract period for compliance with the contract documents. The architect and contractor is informed in writing of any works / materials found not to comply.OFF SITE MANUFACTURE Visit, as agreed with the architect, the premises of the contractor, subcontractors and suppliers where components are being manufactured off site and inspect for compliance with the contract documents.RECORDS Keep records of, and mark up, drawings with the dates of installation / erection of the various elements of the structure.HIDDEN WORKS AND VARIATIONS Maintain records of covered works and variations.DAYWORKS Check work recorded on dayworks and confirm if they are a true reflection of the resources used onsite.REPORTS Prepare and submit a weekly report on : progress against programme, labour on site, weather, note delays, defective works, general safety issues.CONTRACT DIARY Maintain a diary and record the following :

• Record of progress onsite at the time of visit
• Quality issues
• Design Issues
• Weather conditions
• Delays
• Safety issues
• Compliance with the contract documentation
• Remedial action undertakenTESTS Witness tests as directed by the architect. Maintain a register of such tests.PHOTOGRAPHS Digital photographs to be taken to record both progress and quality issues.DELAYS Record the details of any occurrence or situation likely to cause a delay to the contract and inform the architect.COMPLETION Carry out inspections at completion stages, prepare schedules of defects and issue to the architect.8. BudgetThe maximum budget available for this engagement is £12,000 excluding VAT.9. TimetableTender returns are expected no later than Fri 23rd May.ender assessment will take place from Mon 26th May – Fri 6th June, with a start date of Tues 1st July.10. Reporting and LiaisonThe Clerk of Works will report to the lead project architect and work day-to-day with the contractor on site.Lead Project Architect : Peter Drummond (PDArch) (phone number removed)11. Consultant SpecificationEssential Attention to detail and excellent observation skills. Broad knowledge of the construction industry covering materials, trades, building methods, and legal requirements Excellent communication and negotiating skills Good written communication skills, for completing paperwork and compiling reports Ability to establish and maintain good working relationships with a wide range of project team members Be physically fit and comfortable working at heightsDesirable Membership of an appropriate professional body e.g. ICWCIExperienceEssential Demonstrable experience of : o Providing clerk of works services on listed and traditional buildingso Working with Microsoft Office, particularly Outlook, Teams, Word and Excel Practical knowledge of Health and Safety with particular focus on major construction projects.12. Tender SubmissionDetails of submissions should be treated as private and confidential. The form of the submission should be as follows :
• Firm or Individual name, address and contact details
• Name of Director / Partner in charge and contact details
• Details of approach to the project (methodology)
• A fee proposal – to be provided in a separate, sealed envelope (or separate, clearly marked email).
• CVs of key personnel including details of the experience of the individual(s) who will directly undertake the work, and examples of previously completed projects for which he or she was responsible
• Copy of current Public Liability / Professional Indemnity documents
• Examples of previous relevant work i.e. an evaluation report and an evaluation plan
• Any other project specific information in support of the submission
• Two contacts for referencesA lump sum fee is envisaged. Any additional work / costs excluded from the fee should be clearly noted.13. Assessment of SubmissionsThe submission is to be sent electronically to Lead Project Architect, Peter Drummond, by no later than 5pm, Fri 23rd AprilGFM is not bound to accept the lowest or any offer of Tender.Tender submissions will be assessed on a 70% Quality / 30% Price weighting.Quality Assessment Criteria (70%) :
• Relevant experience (25%) : To evaluate this criterion, consideration will be given to the evidence shown of previous relevant experience of delivering similar projects, which should be described.
• Project team (25%) : To evaluate this criterion, consideration will be given to the evidence shown of the skills and suitability of the firm / project team to deliver this type of work.
• Methodology (50%) : To evaluate this criterion, consideration will be given to the details provided in your methodology statement including, but not limited to, method of working, stakeholder engagement, programme and timescales etc.The quality related criterion shall be assessed on the basis of the tender and supporting evidence submitted by the Tenderer.Tenderers may be invited to interview.14. Presentation of Reports and DocumentsInterim reports and procedural documents inc. meeting minutes should be submitted electronically to the Lead Project Architect. Copies of all formal reports are to be submitted in hardcopy format (2 copies) and electronically via email or similar.All formal reports and publicity materials must acknowledge the support of the National Lottery Heritage Fund, Highland Council, Museums Galleries Scotland, SSE, Garfield Weston Foundation, Historic Environment Scotland, Robert Barr Foundation and Foyle Foundation and include the relevant logos in line with their requirements.15. Further InformationThe Project Outcomes to be achieved are at Annex A. Further project information is available by enquiry.GFM gratefully acknowledges the support of the National Lottery Heritage Fund, Highland Council, Museums Galleries Scotland, SSE, Garfield Weston Foundation, Historic Environment Scotland, Robert Barr Foundation and Foyle Foundation, who are the main funders of the Delivery Phase of this project.Annex A – Project OutcomesThe following outcomes derive from GFM’s NLHF project plan and demonstrate how the Museum will further its mission goals