Job Title : Procurement Specialist
Location : Scotland (Remote working)
Contract : Permanent
Hours : Full time 35 hrs per week
Salary : per annum
AJ Connect is delighted to be partnering once again with the 2021 Housing Association social housing developer of the year in 2021 Caledonia Housing Association to appoint a Procurement Specialist reporting into the Finance Manager.
The Postholder will oversee assisting and supporting internal clients in procuring contracts that meet Group requirements as well as developing monitoring and reviewing the Group procurement function and ensuring that the Group can demonstrate demonstrable value for money through effective and sustainable procurement.
Key responsibilities will include :
Developing a best practice procurement framework
- Group procurement strategy is developed and updated including regular updates and report to Management Board as required
- Procurement strategy delivery is monitored and reviewed
- Procurement policy and procedures are regularly reviewed and adhered to
- Prepare and publish the Groups Annual Procurement Report
- There is appropriate record keeping for all procurement activities
- A schedule of regulatory and statutory compliance and associated action plans is maintained
- Maintain a record of noncompliant actions
- Maintain and manage the Groups procurement pipeline
- Ensure that adequate contract and supplier management monitoring arrangements are in place and reviewed
- Maintain a register of business critical contracts and ensure procured as required
Supporting procurement activities
Support provided for the preparation of individual procurement strategies are in place for all procurement activitiesAssistance is given to support with the preparation of contract documentation for procurement activities ensuring that Group requirements and all legal and statutory requirements are metProcurement activities are coordinated through public contracts portals and Client teams are supported to help them to input monitor and complete procurement activities on sameAdvice is given to client teams on effective stakeholder involvement or consultation during procurement activitiesClient teams are assisted with the evaluation of submissions made by contractors and suppliers and subsequent selection and award of contractMonitoring and carrying out checks of tender evaluation to ensure complianceEffective performance frameworks are set up by client teams to monitor and evaluate performance of contractors and suppliersEffective record keeping systems are set up by client teams for all contracts procuredPerformance standards are met or exceeded for all contracts contractors suppliersKey operational KPIs in relation to project delivery customer satisfaction and capital and overhead income and expenditure are met or exceededRaising the profile and the importance of compliant procurement across the groupVet and approve new supplier requestsCollaboration with other teams and external agencies / stakeholders
Operational relationships with external agencies including contractors consultants local authorities central procurement bodies are managed effectivelyClose working relationships developed amongst teams and active sharing of information and timely action in response to requests from colleaguesInternal service level agreements are met or exceededRegular meetings take place with other teams to discuss procurement requirementsSkills and experience
Procurement of contracts including preparation of brief procurement process and assessment of bidsExperience of supplier / contract management performance reporting and monitoringCommitment to customer careAbility to work with internal clients in an advisory capacityLegal knowledge of public procurement legislation and use of public portalsKnowledge of procurement methods and using and setting up frameworksAbility to assess procurement submissionsHND or equiv. in procurement or relevant professional disciplineLegal knowledge of building contracts and obligations and requirements of Registered Social Landlords.Knowledge and understanding of social housing are desirableExperience of budgeting and responsibility and control is desirableBenefits
Ongoing investment in your personal development with access to internal and external training qualificationsAnnual Leave entitlement starting at 33 days per year (increases with length of service)We promote worklife balance and operate a flexitime systemGenerous contributory pension schemeHealth benefit of up to 300 per year which includes a gym membership fitness equipment or health insuranceWellbeing services offering support and confidential advice for you when you most need it including counselling and inhouse mental health first aidersVolunteering opportunitiesIf you are interested in this opportunity or know of someone in your network that is suitable please contact Hamish Levein on 0 or .
Required Experience :
Unclear Seniority
Key Skills
Purchasing,Sourcing,Procurement,Employee Evaluation,HR Sourcing,SAP,Supply Chain Experience,Federal Aviation Regulations,Contract Management,Supplier Management,negotiation,Contracts
Employment Type : Full-Time
Experience : years
Vacancy : 1
Yearly Salary Salary : 33412 - 38078
