Executive Assistant

Job Title : Executive Assistant – Pensions (Part-time, c. 20–25 hours / week)Location : Balfour Beatty Pensions Centre, Puma Court, Prescot (60% office / 40% remote)Contract Length : Initial 6 Weeks (with potential to extend or become permanent)Shift Pattern : Monday to Friday, 4 hours per day (Part-time)Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently recruiting for an Executive Assistant – Pensions on behalf of Balfour Beatty, a global infrastructure group.This is a part-time role based at their Pensions Centre in Prescot, with a hybrid working arrangement. The successful candidate will support the Balfour Beatty Pensions team and Board of Trustees, providing high-level administrative assistance.Responsibilities :

• Organise the annual schedule of Trustee Board, sub-committee, and adviser meetings
• Support agenda preparation, minute-taking, and creation of digital meeting packs via Diligent Boards
• Produce confidential reports and manage sensitive documents
• Coordinate signatures on legal documents
• Maintain secure paper and electronic filing / archiving systems
• Handle calls, emails, messages, and correspondence on behalf of the team
• Book travel and accommodation following company policy
• Prepare and track expenses
• Liaise with Facilities Management to maintain a safe, organised office environmentKey Skills / Experience Required :
• Proficient in Microsoft Outlook, Teams, PowerPoint, Word, and intermediate Excel
• Experience supporting senior executives in a similar administrative capacity
• Strong organisational skills and ability to work independently
• Discreet and trustworthy with confidential information
• Excellent communication and stakeholder engagement skills
• Able to manage competing priorities and remain calm under pressure
• Attention to detail with a proactive mindset
• Familiarity with pensions or financial terminology is advantageous, though not essentia