Executive Assistant - Pensions

Executive Assistant – PensionsROLE PURPOSETo provide a wide range of administrative support to

• the Board of Trustees of the Pension Fund
• Pension Director
• Trustee Pensions Manager
• Corporate Pension Manager
• Other Pensions Centre team members as required.ROLE DETAIL
• Arrange an annual programme of Trustee Board meetings, sub-committee meetings and adviser meetings in accordance with Trustee’s Annual Plan
• Assist the Trustee Pensions Manager in the production of agendas, minutes, on-line board meeting packs using Diligent Boards, other meeting papers as required
• Organise and produce other (confidential) papers and reports
• Arrange for legal documents to be signed
• Maintain accurate and secure paper based / electronic filing systems, including archiving
• Maintain full confidentiality of sensitive and confidential business issues
• Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the team, as required
• Book travel and accommodation using corporate suppliers, adhering to company travel andexpenses policy
• Prepare and track personal expenses and other ancillary expenditure
• Work with Facilities Management to ensure office is safe, well organised and tidy and any FM / HSES issues are followed up with relevant internal / external suppliersSKILLS & EXPERIENCE
• Skilled user of M...