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Executive Assistant

hays-gcj-v4-pd-onlineLondon Stratfd

30+ days ago

Salary

£45,000.00 yearly

Job description

Are you an experienced Executive Assistant with several years' experience simultaneously supporting multiple C-Suit Executives?

Your newpany

This large financial services firm has multiple offices across the South-East and is growing. With a reputation for providing excellent financial services, thepany is seeking to appoint an Executive Assistant as soon as possible to support the Executive Team of three.

Your new role

6 months FTC with a view to bing permanent

Nearest train station : Stratford

Hours : 9am -

Hybrid working pattern (2 days WFH)

Supporting the Executive Office : Chief Executive Officer, Chief Finance Officer and Chief People and Operations Officer

Occasional travel to other offices in the South-East

Responsibilities of the role :

Manage iingmunications via email and phone and take proactive action wherever needed

Prioritise and follow up any issues as required

Manage, co-ordinate and arrange travel (including hotel bookings, transportation, meal co-ordination and meetings)

Co-ordinate and manage meetings (such as internal / external meetings, client dinners, client and team events)

Manage pre- and post-meeting activities (such as preparing and distribution agendas, briefing or any presentation materials)

Minute-taking and action follow-ups

Support the creation of presentations on behalf of the Senior Team

Maintain an effective filing / record retention system (paper and electronic)

Expenses and invoice management

Oversee administration related activities for relevant Senior Leadership Team members (such as holiday approvals, expenses, sickness and other absence etc)

Flexibility to undertake any other specialist / ad-hoc projects as required

Lead and contribute to office management projects as required.

What you'll need to succeed

At least 5 years' EA experience at C-Suit level clearly demonstrated on your CV

Experience in professional service industries desirable

Experience using MS Office packages

Excellent organisation and planning skills, demonstrated on your CV

Confident taking ownership of the role

Able to work collaboratively with three Executives, wider team and external stakeholders

What you'll get in return

25 days annual leave

Pension