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Office Manager with PA Support

Office Manager with PA Support

Kingsgate RecruitmentUnited Kingdom
1 day ago
Job type
  • Permanent
  • Full-time
Job description

This is a full time; permanent role and the successful candidate should have previous office management experience as well as some PA experience. 4 DAYS IN THE OFFICE 1 AT HOME NON NEGOTIABLE

About you

This is a role that offers you a unique opportunity to support the company’s wider internal operational needs and has scope for career growth.

You are someone who enjoys 'rolling up their sleeves and getting stuck in’, taking full ownership of the operational activities assigned to you. You are an effective communicator who is open to learning and has a passion for solving problems.

A key part of this role requires you to build long standing relationships with influential stakeholders both internally and externally, as well as clients’ PA’s.

You will be reporting directly to the Executive Assistant to the Co-CEOs and the CFO.

Responsibilities

Office administration responsibilities include :

  • Liaising with the security team on operational matters relating to the building
  • Being responsible for ordering and maintaining office supplies & IT Equipment, for example ordering business cards, managing electrical testing and liaising with the building’s cleaning company
  • Liaising with the company’s IT provider to address and troubleshoot potential IT issues

PA responsibilities include :

  • Global diary management
  • Working with third party travel consultants to arrange both international and national travel for Managing Directors and Partners as required
  • Submitting expenses for Managing Directors and Partners as required

    • Operational responsibilities include :

  • Supporting with internal meetings and external events
  • Providing ad-hoc assistance with the recruitment scheduling
  • Onboarding new joiners
  • Supporting with compliance training
  • Acting as the company’s First Aider and Fire Marshal (training will be provided)
  • Assisting the CFO with any UK / US office ad-hoc requests

    • Key behaviours

    We are looking for someone who :

  • Demonstrates exceptional organisational skills and can think on their feet
  • Builds trust with people quickly
  • Shows drive, commitment and enthusiasm during times of pressure
  • Values different perspectives and works collaboratively to find the best solutions
  • Steps up to help others but can equally be comfortable to challenge when necessary
  • Demonstrates effective time management

    • Working pattern : The organisation offers hybrid working with a minimum of 4 days per week in the office, which is close to Charing Cross station and a prestigious location.

    Reward : You can expect a competitive salary with benefits that include a discretionary profit share scheme.