Office Administrator

This world-leading provider of bespoke, high-pressure gas containment solutions and services are seeking an experienced Office Administrator in Sheffield.The priorities of this role are to support the field service team, inspection and wider office administration. You'll provide a high level of customer service by ensuring control and order is applied to all processes and that all interactions are pro-active and professional and that Quality and Safety are at the forefront of consideration.About the roleIn the position of Office Administrator you will : Coordinate deployment requirements including communicating requirements with the customerBe the point of contact for Security for site visitors and arrange Visa / Security clearance for all sitesPrepare, coordinate and file visitor security paperworkAssist the team with any on-site queriesManage invoicing to ensure the company is paid in the agreed timescalesManage sub-contractor purchase order requestsSupport control of equipment maintenance (calibration and replenishment) and ensure all records are updated in line with any changeOwn and monitor inventory issue and return logsCreation of packing lists and commercial invoicing requirementsOrganisation and management of team debrief meetings post-deploymentCompiling job-packs and complete post-job costingsInput of field service team overtimeProviding support and cover for sales and enquiries phone linesBooking and organising training courses and internal hospitalityMaintaining the skills and training register Arranging itineraries, organising medicals and coordinating car usage & mileagePromote a culture of continuous improvementAdhere to and comply with all Quality, Health, Safety and the Environmental regulations and policiesAssist with ensuring company goals are achieved and exceeded including specific KPI’sAbout the rewardsIn the role of Office Administrator, you will work 37 hours per week,  Monday-Thursday 07 : 45 - 16 : 15 and Friday 07 : 45 -12 : 45. There is a salary on offer of up to £27,000 to £30,000 per annum depending on experience and benefits include : 25 days holiday plus Bank Holidays5% Employer pension contribution / 4% Employee pension contribution4 times salary – life coverHoliday Purchase / Sell scheme (up to a week)Access to Employee Assistance ProgrammeCompany Sick Pay schemeCompany funded healthcare scheme (MediCash) offering discounts to lifestyle activitiesEnhanced maternity and paternity payLong service recognitionFree car parking and electric vehicle chargingFree tea, coffee and fruitAbout youFor the role of Office Administrator, you will need : Essential skills  Level 2 in Maths & English (or equivalent)Familiar with using spreadsheets including use of basic formulas (Google would be advantageous)Excellent written / oral communication skillsAttention to detail and organisation skillsPersonal Effectiveness : Set clearly defined objectivesPlans activities and projects and effectively manage changing circumstancesIdentify and organise resources needed to accomplish tasksMonitor performance against deadlines and milestonesDependability & Reliability : Follows procedures and policies, keeping to schedulesBe punctual for work and demonstrate a commitment to the companyComply with legal obligations and safety requirementsCollaborating : Behaves with integrity and shows respect for the views and contributions of othersDisplays empathy, listens, supports and consults with othersBuilds and maintains collaboration and team spiritEasily establishes good relationships with colleagues and customersResilience & Determination : Adapts to changing circumstances, accepting new ideas and change initiativesAdapts interpersonal style to suit different people or situationsMaintains a positive outlook, dealing with feedback in a constructive wayAbout the CompanyOur client has over 125 years of engineering experience as a world-leading designer and manufacturer of high-pressure gas containment solutions. Their expertise ensures bespoke, safety-critical systems that meet the highest standards of quality and performance worldwide. Driven by innovation and a commitment to customer service, their talented and experienced team works across various sectors to bring cutting-edge solutions to market.How to ApplyPlease note that eRecruitSmart is advertising on behalf of the Hiring Company and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to.   Please only apply if you consent to these terms.You must reside in and have eligibility to work in the UK.   Please note, only suitable applicants will be contacted.  If your address and contact details are not on your CV, you will not be considered.We look forward to hearing from you