Temporary Jobs in Daresbury, uk

Office Manager / Administrator – 12 month Fixed Term Contract – Maternity CoverRoles and responsibilitiesPrimary tasks :

• Support the day to day running of the officeSecondary tasks :
• Arrange travel and accommodation for staff
• Monitor Staff Timesheets via Practice Manager
• Monitor Freelance Consultants Timesheets via Practice Manager and report hours to finance
• Use of COINS
• Monitor and report staff overtime hours to payroll
• Minute monthly Management Meetings and record attendance
• Raise purchase orders on COINS for office equipment, supplies & operational requirements
• GRN purchases orders for completed items
• Balance American Express monthly account before authorisation and supply supporting information to Esher Accounts.
• Document Control Support
• Recording annual leave requests
• Managing office supplies (stationary, tea coffee etc)
• Weekly fire extinguishers and emergency lighting inspections
• Management of the office board room calendars
• Organisation of office events
• Maintain Membership Subscriptions to RISQS, BSI, CIRAS & RIA
• Monitor Stationary Stock and reorder as required
• Monitor First Aid Equipment and reorder to meet expiry requirements
• Liaise with Office Maintenance Contractors to complete Annual maintenance Checks Raise Purchase Orders and Complete GRN’s as appropriate
• Weekly Checks of Fire Alarm System, AED and Extinguishers and maintain records
• Liaise with external suppliers and Finance with regards invoices and payments
• Greet guests to the office and ensure they sign in and know the H&S arrangements
• Record all staff sickness
• Manage training matrix for all staff
• Inductions for all new startersWe are looking for the successful individual to start around June / July and will be expected to be in the office 5 days a week