HR Shared Services Administrator
Contract : Fixed-term, 12 months
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
Key Responsibilities :
Employee Lifecycle Support :
- Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records.
- Manage employee benefits administration, including updates to the UK Flexible Benefits system.
- Complete employment verification requests and oversee the probation process.
- Administer absence and family leave policies using the MyHR absence management tool.
Onboarding & Offboarding :
Partner with the Resourcing team to deliver a seamless onboarding experience.Schedule and coordinate interviews as required.Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll.Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers.Liaise with third-party providers for pre-employment checks and immigration documentation.Payroll Preparation :
Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.Wider HR Team Support :
Assist with procurement and vendor management.Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing).Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.About You :
Experience in HR administration, with knowledge of the full employee lifecycle.Confident communicator, able to explain policies and processes clearly.Highly organised, detail-oriented, and able to manage multiple tasks effectively.Strong working knowledge of Microsoft Office (Word, Excel, Outlook).Experience with HR systems essential – Oracle knowledge highly desirable.Understanding of data protection and confidentiality requirements.Flexible, collaborative and open to change.Passionate about delivering a positive and professional employee experience.What They Offer :
Competitive salary (£28,000–£30,000)Annual bonus and pension scheme25 days annual leave, plus the option to buy 5 additional daysPrivate medical coverLife assuranceEmployee Share Purchase PlanSubsidised gym membershipCycle to work schemeEmployee assistance programme1 day annual charitable leaveSupportive and inclusive working culture