Administrator

Tennial Personnel are currently recruiting for a proactive and detail-oriented Administrator to join our client’s administration team based at their Felixstowe site. This is a temporary-to-permanent opportunity (following a successful 12-week probation period), offering long-term stability within a fast-paced logistics environment. The role supports both administrative and Health & Safety functions, with an immediate start available for the right candidate. Working Hours : Monday : 8 : 00 AM – 4 : 00 PM Tuesday to Friday : 9 : 00 AM – 5 : 00 PM Total : 37.5 hours per week This is a fully office-based role, with on-site parking available. Key Responsibilities : Generate and issue customer invoices and credit notes in line with service agreements Raise and receipt purchase orders, ensuring accuracy and timely processing Liaise with clients, suppliers, delivery personnel, and internal departments Produce and maintain monthly KPI reports, including cost tracking and recharge data Assist in internal and external audit preparations and provide proof of charges Order and manage office supplies, uniforms, and consumables through third-party systems Maintain training records, personnel files, and agency worker documentation Handle supplier and client queries professionally via phone and email Ensure GDPR compliance when managing sensitive data Update and maintain site noticeboards and documentation Support general administrative duties and assist with project-based tasks as needed Desirable (but not essential) Additional Duties : Monitor servicing schedules and statutory inspections for warehouse equipment Maintain MHE (Material Handling Equipment) compliance and usage logs Support facilities management and H\&S compliance tracking Oversee fleet access and training compliance through internal systems Skills Required Previous administrative experience in fast-paced environment Strong multitasking and organisation Excellent attention to detail and data accuracy Confident written and verbal communication across all levels Ability to remain calm and professional under pressure Proficient in Microsoft Excel and Word Familiarity with financial systems (IFS or similar) and warehouse systems (Red Prairie) is advantageous Qualifications Required Minimum of 5 GCSEs (Grade A-C or equivalent) Training in supervisory skills, food hygiene or Health & Safety would be an advantage Keywords Administration Accounts Logistics