Marshall Fleet Solutions are currently recruiting for an Administrator for their Enfield depot.
PURPOSE OF THE POSITION
To support all administration requirements within the depot. Liaising / working alongside the manager within the daily Invoicing process. Issuing Purchase Order numbers for parts and validating invoices. Dealing with any queries relating to invoicing
ESSENTIAL JOB FUNCTIONS
- Processing / Validation of Invoices to a high level of accuracy.
- Ensure that all queries and tasks are dealt with efficiently and with professionalism.
- Support colleagues daily at a highly professional level.
- Assist customers daily with queries providing excellent customer service
- Maintain all in-house excel spread sheets
- Dealing with Warranty queries
- Supporting the Depot Manager with APM
- Daily Invoicing / WIP targets and job cards
- Raising PO for parts and then receiving parts into stock
- Authorising payment of invoices
BASIC QUALIFICATIONS
Education :
Functional skills Math’s and EnglishEducated to GCSE or equivalent (Grade C or above)Experience :
Previous experience Processing InvoicesMechanical background – desirableAdministrative Experience - essentialKnowledge and Skills :
Knowledge of the transport / automotive / refrigeration Industry – desirable but not essential as training will be provided.Database managementKnowledge of Kerridge / R2C – desirableIT literate (Microsoft Office / Excel)Strong written & verbal communication skills to provide a professional approach to both external & internal contacts.Meeting deadlines, task orientated and prioritizationMethodical, systematicExcellent front-line customer handling skills, building relationshipsStrong numerical ability & attention to detailTo be highly self-motivated and able to work individually and as part of a team