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Executive Assistant Pool

Executive Assistant Pool

DirectorateKensington
30+ days ago
Salary
£30,000.00–£43,000.00 yearly
Job description

Conservation and Ecosystem Management Division Executive Assistant Pool Pool Ref PA2333EA PSCA, Level 4, $87,712 - $92,057 plus 11% Superannuation

The Department of Biodiversity, Conservation and Attractions is committed to promoting biodiversity and conservation to enrich people’s lives, through sustainable management of Western Australia’s species, ecosystems, lands and the attractions in the department’s care.

THIS RECRUITMENT POOL WILL REMAIN OPEN FOR A PERIOD OF 12 MONTHS

THIS RECRUITMENT POOL WILL BE USED TO FILL VACANCIES BASED IN KENSINGTON

APPLICATIONS FOR THIS POSITION CLOSE AT

MIDDAY ON TUESDAY, 31 OCTOBER 2023

Job Description

Under the limited direction of the Executive Director :

  • Provides direct confidential administrative and secretarial support to the Executive Director and Assistant Director, Conservation and Ecosystem Management.
  • Manages the office of the Executive Director (Directorate); coordinates and provides administrative assistance including support to other staff within the processes to the Directorate.
  • Prioritises and coordinates all incoming and outgoing Ministerial correspondence, Parliamentary questions, Deputy Director General correspondence, Director General correspondence, and correspondence by the Executive Director.
  • Provides a liaison and coordination role across the department and with external individuals and organisations on behalf of the Executive Director.

Selection Criteria

Applicants should address the following three (3) criteria. These should be addressed in no more than three (3) pages in total.

  • High level experience in providing confidential administrative support at a senior executive level.
  • Demonstrated interpersonal, oral and written communication skills, including the ability to liaise and negotiate with external organisations, government departments, statutory authorities and other agency staff at all levels.
  • Demonstrated organisational and problem-solving skills with the ability to set and meet work priorities and delegate appropriately to achieve outcomes within set time frames.

    • For the full role description, detailed responsibilities and a full list of selection criteria, please refer to attached Job Description below. The documents attached to this advertisement are available in alternative formats upon request.

    Eligibility : To be eligible for permanent appointment, it is essential to have Australian citizenship, New Zealand citizenship or Australian permanent residency status or a visa with entitlement to live and work in Australia for the term of the contract.

    Application Instructions :

    To allow the selection panel to make an accurate assessment of your application, please submit the following :

  • A covering letter.
  • A written response addressing the above three (3) requested criteria (in no more than three (3) pages).
  • A current resume.

    • To ensure that you submit the required and appropriate information in your application, please read the attached Job Application Kit carefully. All documents attached with your application must be in Microsoft Word or Adobe Acrobat (PDF) format.

    Applicants are encouraged to apply online. To avoid last minute congestion of the system, please endeavour to submit your application well before the closing time.

    No late or proforma applications will be accepted.

    A search for additional applicants may be conducted for this position where necessary in order to provide a more diverse and / or competitive field.

    Substantive Equality Statement

    The Department of Biodiversity, Conservation and Attractions is an Equal Opportunity Employer and encourages Indigenous Australians, young people, people with disabilities, people from culturally diverse backgrounds and women to apply for positions within our agency. People with disability will be provided with reasonable adjustments in our recruitment processes and in the workplace. The Department also promotes flexible working arrangements.

    Similar appointments may be made from this process in locations throughout Western Australia within a 12-month period to positions that may be permanent or contract, including contract appointments with the possibility of subsequent permanency.

    Attachments :   -

    You can view and print these PDF attachments by downloading .

    Position Title Executive Assistant Pool Agency Department of Biodiversity, Conservation and Attractions Salary Location Kensington, Western Australia Unit / Division Conservation and Ecosystem Management Division Branch Directorate Work Type Casual, Permanent - Part Time, Permanent - Full Time, Fixed Term - Part Time, Fixed Term - Full Time Position No. Pool Ref PA2333EA Closing Date Position Title Executive Assistant Pool Branch Directorate Location Kensington, Western Australia Work Type Casual, Permanent - Part Time, Permanent - Full Time, Fixed Term - Part Time, Fixed Term - Full Time Closing Date Salary Agency Department of Biodiversity, Conservation and Attractions Company Information Description

    The Department of Biodiversity, Conservation and Attractions is committed to promoting biodiversity and conservation to enrich people’s lives, through sustainable management of Western Australia’s species, ecosystems, lands and the attractions in the department’s care.

    THIS RECRUITMENT POOL WILL REMAIN OPEN FOR A PERIOD OF 12 MONTHS

    THIS RECRUITMENT POOL WILL BE USED TO FILL VACANCIES BASED IN KENSINGTON

    APPLICATIONS FOR THIS POSITION CLOSE AT

    MIDDAY ON TUESDAY, 31 OCTOBER 2023

    Job Description

    Under the limited direction of the Executive Director :

  • Provides direct confidential administrative and secretarial support to the Executive Director and Assistant Director, Conservation and Ecosystem Management.
  • Manages the office of the Executive Director (Directorate); coordinates and provides administrative assistance including support to other staff within the processes to the Directorate.
  • Prioritises and coordinates all incoming and outgoing Ministerial correspondence, Parliamentary questions, Deputy Director General correspondence, Director General correspondence, and correspondence by the Executive Director.
  • Provides a liaison and coordination role across the department and with external individuals and organisations on behalf of the Executive Director.

    • Selection Criteria

    Applicants should address the following three (3) criteria. These should be addressed in no more than three (3) pages in total.

  • High level experience in providing confidential administrative support at a senior executive level.
  • Demonstrated interpersonal, oral and written communication skills, including the ability to liaise and negotiate with external organisations, government departments, statutory authorities and other agency staff at all levels.
  • Demonstrated organisational and problem-solving skills with the ability to set and meet work priorities and delegate appropriately to achieve outcomes within set time frames.

    • For the full role description, detailed responsibilities and a full list of selection criteria, please refer to attached Job Description below. The documents attached to this advertisement are available in alternative formats upon request.

    Eligibility : To be eligible for permanent appointment, it is essential to have Australian citizenship, New Zealand citizenship or Australian permanent residency status or a visa with entitlement to live and work in Australia for the term of the contract.

    Application Instructions :

    To allow the selection panel to make an accurate assessment of your application, please submit the following :

  • A covering letter.
  • A written response addressing the above three (3) requested criteria (in no more than three (3) pages).
  • A current resume.

    • To ensure that you submit the required and appropriate information in your application, please read the attached Job Application Kit carefully. All documents attached with your application must be in Microsoft Word or Adobe Acrobat (PDF) format.

    Applicants are encouraged to apply online. To avoid last minute congestion of the system, please endeavour to submit your application well before the closing time.

    No late or proforma applications will be accepted.

    A search for additional applicants may be conducted for this position where necessary in order to provide a more diverse and / or competitive field.

    Substantive Equality Statement

    The Department of Biodiversity, Conservation and Attractions is an Equal Opportunity Employer and encourages Indigenous Australians, young people, people with disabilities, people from culturally diverse backgrounds and women to apply for positions within our agency. People with disability will be provided with reasonable adjustments in our recruitment processes and in the workplace. The Department also promotes flexible working arrangements.

    Similar appointments may be made from this process in locations throughout Western Australia within a 12-month period to positions that may be permanent or contract, including contract appointments with the possibility of subsequent permanency.

    Attachments -