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Financial Analyst

Financial Analyst

Greenwich & Bexley Community HospiceLondon
30+ days ago
Salary
£26,583.52–£29,800.42 yearly
Job type
  • Permanent
Job description

Job summary

Are you a detail-oriented finance professional with a passion for making a difference? We are seeking a dedicated Financial Analyst to support the day-to-day financial operations of our hospice. In this vital role, you will be responsible for managing a range of financial tasks including data entry, reconciliation, and communication with both internal teams and external stakeholders. Your work will play a key role in ensuring the smooth running of our financial processes and the continued delivery of our services.

Main duties of the job

To support the process for managing all aspects of income and expenditure for the Community Hospice working across all the relevant departments.

Post and prepare financial data on a timely and real time bases to support strategic decision-making.

Assist in the preparation of the annual budget.

Provide specific financial analysis and information to support the production of the monthly Management Accounts and Annual Accounts, in line with internal, statutory and legal timescales, guidelines, policies and procedures.

Provide timely, accurate and meaningful financial management information within tight financial time-scales and ensure that work is completed in compliance with policies and procedures.

About us

Over the last 30 years, we have responded to the needs of our community to support people who live with life limiting diseases such as cancer, heart failure, respiratory disease, neurological conditions and advanced dementia. Our expanded range of services and support now extends outside of the Hospice inpatient unit and outpatient services, in patients homes, in care homes, local prisons and at the Queen Elizabeth Hospital in Woolwich. We work in our own services and in partnership with other health and care organisations to help people maintain connections with their community and to maximise their quality of life.

Job description

Job responsibilities

  • To work as part of the Finance Team in the preparation, processing and monitoring of all income and expenditure of GBCH Trading Company
  • To support the monitoring of all Budgets, ensuring compliance with Statutory accounting standards, policies and guidelines.
  • Discuss and respond to / deal with queries from staff, customers or suppliers, any issues in respect of any aspect of GBCH Trading Company income or expenditure, including areas of potential complexity and sensitivity. Resolution requires analysis of often complicated financial data and the interpretation and presentation of the results and recommendations for finance and non-finance staff.
  • Assist in the preparation of detailed service budgets (for pay. Non-pay and income), including the processing, reconciling and control of all such budgets within the Microsoft Business Central Financial Systems and general ledger.
  • Preparation and processing of journals for inputting to the general ledger, in accordance with systems and audit controls and monthly timescales, ensuring all entries are made against to relevant and correct account codes to support monthly and annual financial performance management reporting.
  • Calculate & prepare Trading Company accounting adjustments Accruals & Prepayments for input into the general ledger as part of the monthly and annual Accounts process.
  • To undertake monthly balancing and reconciliation of accounts / ledgers, ensuring sound audit trails are maintained.
  • Undertake monthly analysis of the financial performance of the Named Budgets in order to accurately project the financial position at year end, using often complex mathematical formulae to forecast year end costs.
  • Use of Excel spreadsheets to input and manipulate financial data to calculate the financial impact of service development or change and the presentation of that financial data in the form of graphs and professional reports.
  • To support the search for cost savings by identifying high cost areas and suggesting alternative cost solutions, which assist the Budget Holders / SMT in meeting annual financial targets.
  • Ensures that budget managers receive accurate and relevant budget and exception reports within the agreed monthly and annual reporting timetables.
  • Plan own workload, to ensure all monthly and annual timescales are met, promoting excellent working relationships within and outside of Finance at all times.
  • Works within defined operational procedures, as well as implements existing policies and procedures and review and propose changes to departmental work practices

Sales Invoicing

  • Ensure all sales transactions recorded at GBCH shops via Cybertill and e-commerce sales are recorded on Business Central Accounting software.
  • Responsible for credit control for all shops and change incorrect code and VAT.
  • Download & Collate shop income for each shops and create report on Excel to be posted on Business Central.
  • Provide a monthly and yearly breakdown status of the sales ledger for use by the auditors including any supporting documentation for outstanding debts and credit balances.
  • Keep an accurate filing and retrieval system for all sales invoices including previous years.
  • Supply copy invoices (where applicable) and statements as required.

    • Purchase Ledger

  • Use the accounting software to post purchase invoices under the supervision of the Financial Management Accountant.
  • Ensure all invoices are recorded to the correct codes within the accounting software and have the requisite authorization.
  • Ensure purchase invoices are filed correctly and easily retrievable
  • Ensure all invoices are addressed to the finance department and with the correct entity name and rectify if this is not the case.
  • Reconciliation of supplier statements including following up any queries.
  • Process payment run, collate a list of invoices for payment ensuring these have been appropriately authorized.
  • Provide the Management Accountant with a list of suppliers to be paid by BACS.
  • Process payments on accounting software.
  • Responsible for providing the auditors with necessary documentation as and when requested.

    • Bank Account

  • Process income ensuring that income received into the bank reconciles with information on sales / Cybertill reports, standing order, cash collection service and other online receipts, and purchase invoices. Highlight any discrepancies and provide necessary information for investigation purposes.
  • Responsible for inputting all bank transactions onto the accounting system for each entity.
  • Monthly bank reconciliation of all bank accounts highlighting and discrepancies.

    • Management of the Purchase Ledger

  • To use Business Central Accounts to process purchase invoices in a timely and accurate manner.
  • Process, code and distribute invoices to relevant staff members for verification and authorization on
  • Follow up with budget holders to ensure invoices are appropriately authorized before month end.
  • Provide the Head of finance or Management accountant with a list of suppliers to be paid by BACS and raise cheques for those not being paid by bacs.
  • Process payments on BC.

    • Others

  • Assist in the yearly audit by providing information when requested.
  • Proactively identify opportunities to improve systems and processes.
  • Any other duties consistent with the role.

    • Person Specification

    Experience

    Essential

  • Strong communication and relationship management skills.
  • Ability to analyse financial data and manage financial transactions accurately.
  • Effective organizational and planning abilities.
  • Attention to detail and accuracy in all tasks.

    • Qualifications

    Essential

  • BSc in Accounting, or equivalent.
  • Proficiency in Microsoft Excel.
  • Basic knowledge of financial systems or experience in a financial role is beneficial.